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Info Source: Sources of Federal Government and Employee Information 2012

Table of Contents

General Information

Info Source

Info Source: Sources of Federal Government and Employee Information provides information about the functions, programs, activities and related information holdings of government institutions subject to the This link will take you to another Web site Access to Information Act and the This link will take you to another Web site Privacy ActIt provides individuals and employees of the government (current and former) with relevant information to access personal information about them held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.

The This link will take you to another Web site Introduction  to Info Source: Sources of Federal Government and Employee Information and the  This link will take you to another Web site List of institutions subject to the Access to Information Act and the Privacy Act are available centrally.

The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.

Background

The Natural Sciences and Engineering Research Council of Canada (NSERC) is a departmental corporation of the Government of Canada created in 1978. It is funded directly by Parliament and reports to it through the Minister of Industry. NSERC’s Council is composed of the President and up to 18 other distinguished members selected from the private and public sectors. The elected Vice-President is the Chair of Council and of its Executive Committee. The Council is advised on policy matters by various standing committees. The President of NSERC is the Chief Executive Officer. Most NSERC funding decisions are based on recommendations made by peer review committees.

Responsibilities

NSERC functions, based on the authority and responsibility assigned to it under the Natural Sciences and Engineering Research Council Act (1976-1977, c.24), are to:

  • promote and assist research in the natural sciences and engineering, other than the health sciences; and
  • advise the Minister in respect of such matters relating to such research as the Minister may refer to the Council for its consideration.

NSERC achieves its mandate by working to ensure that Canada is a world leader in advancing, connecting and applying new knowledge in the natural sciences and engineering. To do this it offers programs that support postsecondary research in the natural sciences and engineering on the basis of national, peer-reviewed competitions. NSERC supports partnerships and innovation to make it easier for industry to collaborate with academia and access the wealth of resources Canada’s first-rate academic system has to offer. NSERC develops the next generation of talented scientists and engineers through its scholarships and research stipends, and increases the visibility of Canadian research.

Institutional Functions, Programs and Activities

NSERC's programs are organized around three main themes: people, discovery and innovation.

Note: The Natural Sciences and Engineering Research Council of Canada (NSERC) is reorganizing its Info Source chapter to reflect the programs and Classes of Records described below. The institution-specific Classes of Records and Personal Information Banks below should continue to be used and cited until work on the chapter has been completed.  

PEOPLE - Research Talent

This Program supports the attraction, retention and development of highly qualified people in the natural sciences and engineering in Canada through Chairs, fellowships, scholarships and stipends. These activities are necessary to build the human capital required to enable a strong, globally competitive research and innovation system in Canada. Researchers, students and young people benefit from the grant funding that supports university research and outreach activities at universities, museums, science centres and community-based organizations.

Science and Engineering Promotion

The Science and Engineering Promotion sub-program supports Canada's ongoing supply of future discoverers and innovators by encouraging interest in science and engineering in Canadian youth and in the broader population. It offers support for organizations working with young Canadians to promote an understanding of science and engineering. It supports hands-on learning experiences for young students and their science teachers. It also celebrates exceptional examples of research excellence with a wide range of prizes. Individual prizes focus on a range of accomplishments that can include innovative discoveries by new researchers and lifetime achievements by more experienced researchers. There are also prizes for teams involved in successful research partnerships.

Description: Includes records related to the development, administration and delivery of NSERC awards for science promotion and NSERC prizes. Information includes documents submitted by organizations to request support for science promotion initiatives. It also includes files related to the nomination and awarding of specific prizes. Files contain information related to policies and procedures, information on the applicants, nominees, decisions, and the governance and accountability rules for these awards.

Document Types: Guides and instructions, application files, nominations, correspondence, support letters and recommendations, reviews, evaluations, spreadsheets, financial statements, research plans, budgets, committee reports, presentations, audits, surveys, briefing notes, invitations, communications materials.

Record Number: NSERC 105

Scholarships and Fellowships

NSERC Scholarships, Fellowships and student stipends support the training of highly-qualified people at all levels of study from undergraduate awards for four-month research terms to postdoctoral fellowships in academia (for awards that support training in industrial settings, see Training in Industry under the Innovation Program). Some funding mechanisms involve two or more of the three federal research granting agencies, the Natural Sciences and Engineering Research Council of Canada, the Social Sciences and Humanities Research Council of Canada and the Canadian Institutes of Health Research. Other funding may involve collaboration with provincial research funding agencies or have an international dimension.

Description: Includes records related to the development, administration and delivery of NSERC scholarships and fellowships, which provide support to high-calibre students engaged in postgraduate or postdoctoral studies in the natural sciences or engineering. Files contain information related to policies and procedures, information on applicants, nominees, decisions, and the governance and accountability rules for these awards.

Document Types: Guides and instructions, application files, nominations, correspondence, support letters and recommendations, reviews, spreadsheets, evaluations, financial statements, research plans, budgets, committee reports, presentations, audits, surveys, briefing notes, communications materials.

Record Number: NSERC 110

Alexander Graham Bell Canada Graduate Scholarships

Alexander Graham Bell Canada Graduate Scholarships (CGS) provide financial support to outstanding eligible students pursuing master's or doctoral studies in a Canadian university. The Government of Canada established these prestigious scholarships, to be awarded through national competitions by the federal research granting agencies, the Natural Sciences and Engineering Research Council of Canada, the Social Sciences and Humanities Research Council of Canada and the Canadian Institutes of Health Research. The goal is to ensure a reliable supply of highly qualified personnel to meet the needs of Canada's knowledge economy.

Description: Includes records related to the development, administration and delivery of the Alexander Graham Bell Canada Graduate Scholarships, which are offered through national competitions to the top-tier applicants for NSERC postgraduate scholarships. Files contain information related to policies and procedures, information on applicants, decisions, and the governance and accountability rules for these awards.

Document Types: guides and instructions, application files, nominations, correspondence, support letters and recommendations, reviews, spreadsheets, evaluations, financial statements, research plans, budgets, committee reports, presentations, audits, surveys,  briefing notes, and communications materials.

Record Number: NSERC 115

Vanier Canada Graduate Scholarships

The Vanier Canada Graduate Scholarship (Vanier CGS) was created to attract and retain world-class doctoral students and to establish Canada as a global centre of excellence in research and higher learning. It is available to both Canadian and international PhD students for study at Canadian universities. These highly prestigious scholarships allow students to fully concentrate on their studies and work with the best research mentors in their chosen fields in Canada. This is a national initiative that is jointly managed by the Natural Sciences and Engineering Research Council of Canada, the Social Sciences and Humanities Research Council of Canada, and the Canadian Institutes of Health Research (CIHR). It is administered by a Tri-agency secretariat which is housed within CIHR.

Description: Includes records related to the development, administration and delivery of the Vanier Canada Graduate Scholarships, which are awarded through a national competition to top doctoral candidates that have been nominated by their research institutions. Files contain information related to policies and procedures, nominees, applicants, decisions, and the governance and accountability rules for these awards.

Document Types: Guides and instructions, application files, nominations, correspondence, support letters and recommendations, reviews, spreadsheets, evaluations, financial statements, research plans, budgets, committee reports, presentations, audits, surveys, briefing notes, and communications materials.

Record Number: NSERC 117

Banting Postdoctoral Fellowships

The Banting Postdoctoral Fellowship is designed to attract and retain top-tier postdoctoral candidates, both nationally and internationally, to develop their leadership potential and to position them for success as research leaders of tomorrow. The fellowship provides funding to the very best postdoctoral applicants, those who will make positive contributions to Canada’s economic and social development. This is a national initiative that is jointly managed by the Natural Sciences and Engineering Research Council of Canada, the Social Sciences and Humanities Research Council of Canada, and the Canadian Institutes of Health Research (CIHR). It is administered by a Tri-agency secretariat which is housed within CIHR.

Description: Includes records related to the development, administration and delivery of Banting Postdoctoral Fellowships, which are available to the highest ranked candidates for postdoctoral awards. Files contain information related to policies and procedures, applicants, institutional research plans, nominations, decisions, and the governance and accountability rules for these awards.

Document Types: Guides and instructions, application files, nominations, correspondence, support letters and recommendation, reviews, spreadsheets, evaluations, financial statements, research plans, budgets, committee reports, presentations, audits, surveys, briefing notes, and communications materials.

Record Number: NSERC 119

Canada Research Chairs

Canada Research Chairs (CRCs) enable degree-granting research institutions to nominate outstanding researchers for senior professorships in areas that will advance their strategic research priorities, assisting them to maximize their contributions as centres of research and research training. Chairs enable Canadian universities, and their affiliated research institutes and hospitals, to achieve the highest levels of research excellence, to become world-class research centres in the global, knowledge-based economy.  Each eligible degree-granting institution receives an allocation of Chairs. For each Chair, a university nominates a researcher whose work complements its strategic research plan, and who meets the high standards for CRC chair holders. This is a national initiative that is jointly managed by the Natural Sciences and Engineering Research Council, the Social Sciences and Humanities Research Council (SSHRC), and the Canadian Institutes of Health Research. It is administered by the Canada Research Chairs Secretariat, which is housed within SSHRC. Chair holders are also eligible for infrastructure support from the Canada Foundation for Innovation to help acquire state-of-the-art equipment essential to their work.

Description: Includes records related to the awarding and administration of Canada Research Chair awards. Files contain information related to policies and procedures, recruitment, nominees, applications, institutional plans, decisions, and the governance and accountability rules for these awards.

Document Types: Guides and instructions, application files, nominations, correspondence, support letters and recommendation, institutional strategic research plans, reviews, spreadsheets, evaluations, financial statements, budgets, committee reports, activity reports, annual reports, final reports, presentations, audits, surveys, briefing notes, and communications materials.

Record Number: NSERC 125

Canada Excellence Research Chairs

The ability to attract the highest calibre of researchers and scholars is a critical factor in Canada's future prosperity. As a result, the Government of Canada designed the Canada Excellence Research Chairs (CERC) to attract Canadian and international leading scientists and scholars who can positively contribute to Canada's global competitiveness and well-being, and to help Canadian universities compete in the global market for research talent. The work of these leading researchers will support Canada's economic competitiveness help sustain the environment, and improve quality of life. Chairs attract the world's top researchers to establish ambitious research programs at Canadian universities in priority research areas that will generate benefits for Canadians. This is a national initiative that is jointly managed by the Natural Sciences and Engineering Research Council of Canada, the Social Sciences and Humanities Research Council of Canada (SSHRC), and the Canadian Institutes of Health Research. It is administered by the Canada Research Chairs Secretariat, which is housed within SSHRC.

Description: Includes records related to the awarding and administration of Canada Excellence Research Chair awards.Files contain information related to policies and procedures, recruitment, nominees, applications, institutional plans, nominations, decisions, and the governance and accountability rules for these awards.

Document Types: Guides and instructions, application files, nominations, correspondence, support letters and recommendation, institutional strategic research plans, reviews, spreadsheets, evaluations, financial statements, budgets, committee reports, activity reports, annual reports, final reports, presentations, audits, surveys, briefing notes, and communications materials.

Record Number: NSERC 127

DISCOVERY - Advancement of Knowledge

This program supports the creation of new knowledge and maintenance of a high quality Canadian-based research capacity in the natural sciences and engineering through grants to researchers and universities. The advancement of knowledge generated by these grants is necessary to fuel a strong research and innovation system in Canada that is globally competitive. Academic researchers and universities receive funding to support the timely acceleration of research programs, the purchase or development of research equipment, or to facilitate their access to major and unique research resources.

Discovery Research

Discovery Research grants support the conduct of basic research and ensures Canada's on-going involvement in the generation of knowledge, new ideas and the capacity to build on ongoing programs of research with long-term goals rather than a single short-term project or collection of projects. Principal investigators hold eligible academic appointments in eligible institutions. These grants recognize the creativity and innovation that are at the heart of all advances in research, whether made individually or in teams. Researchers are free to work in the mode most appropriate for the research area. 

Description: Includes records related to the development, administration and delivery of NSERC Discovery grants, which support the conduct of programs of research by eligible faculty in academic research institutions. Includes information related to policies and procedures, information on the applicants, research plans and the governance and accountability rules for these awards.

Document Types: Guides and instructions, notifications, application files, financial statements, research plans and proposals, budgets, letters of support, external reviews, evaluation group reports and assessments, spreadsheets, audits, surveys, correspondence, committee reports, briefing notes and communications materials.

Record Number: NSERC 205

Research Equipment and Infrastructure

This Discovery sub-program provides grants to university based researchers to support the acquisition or development of new research instruments and equipment. In addition, it provides infrastructure funding, such as Major Resources Support grants, which support major national, regional and unique research resources by helping to cover their operating and maintenance costs so that they remain in a state of readiness for researchers to use.

Description: Includes records related to the development, administration and delivery of NSERC Research Equipment and Infrastructure grants. Files contain information related to policies and procedures, information on applicants, research plans, budgets, and the governance and accountability rules for these awards.

Document Types: Guides and instructions, application files, quotations, research plans, budgets, letters of support, reviews, spreadsheets, evaluations, financial statements, audits, surveys,  correspondence, reports, presentations, briefing notes and communications materials.

Record Number: NSERC 207

INNOVATION - Research Partnerships

This program fosters partnerships in the natural sciences and engineering and facilitates the transfer of knowledge and skills to the user sector through awards that support research projects and network activities intended for socioeconomic impact. The partnerships encouraged and enabled by these awards increase the commercialization of Canada’s excellent research into new products, services and processes for the benefit of all Canadians.

Research in Strategic Areas
Research in Strategic Areas is an Innovation sub-program that accelerates research in target areas of strategic importance to Canada through grants that support projects, networks, and workshops. In addition, Collaborative Health Research Projects, financed jointly by the Natural Sciences and Engineering Research Council of Canada (NSERC), and the Canadian Institutes of Health Research, facilitate the transfer of new knowledge in the natural sciences and engineering into applications that will benefit the health of all Canadians.

Description: Includes records related to the development, administration and delivery of NSERC activities that support research in areas that are of strategic importance to Canada. Files contain information on Strategic Project Grants, Strategic Network Grants and Strategic Workshop Grants, including information related to policies and procedures, information on applicants, research plans, and the governance and accountability rules for these awards.

Document Types: Guides and instructions, application files, plans, documents related to incorporation, budgets, letters of support, reviews, spreadsheets, evaluations, agreements, financial statements, audits, surveys, correspondence, reports, presentations, briefing notes and communications materials.

Record Number: NSERC 305

Industry-driven Collaborative Research and Development (R&D)

This sub-program addresses industry’s research and training needs and priorities. It facilitates the productive use of knowledge through partnership projects, and helps companies to build critical expertise. It includes a suite of funding mechanisms that enable companies to build new relationships with academic researchers, undertake short-term R&D projects to address specific issues, conduct focused long-term R&D projects with university researchers, or organise workshops with university faculty to address research and technology needs.

Description: Records related to the development, administration and delivery of NSERC activities that support the research requirements of Canadian companies. Includes information on Business-Led Networks of Centres of Excellence, Chairs in Design Engineering, Collaborative Research and Development Grants, Engage Grants, Industrial Research Chairs, Interaction Grants, Innovation Frontiers Grants, and Partnership Workshops Grants. Files contain information related to policies and procedures, information on applicants, recruitment, research plans, and the governance and accountability rules for these awards.

Document Types: Guides and instructions, nominations, application files, plans, inventories, documents related to incorporation, budgets, letters of support, reviews, spreadsheets, evaluations, agreements, financial statements, audits, surveys, correspondence, reports, presentations, briefing notes and communications materials.

Record Number: NSERC 308

Networks of Centres of Excellence

Finding solutions to major social, economic or health issues calls for a collaborative approach and a wide range of research expertise. Networks of Centres of Excellence (NCE) mobilize Canada's research talent in the academic, private, public, and not-for-profit sectors and apply it to the task of developing the economy and improving the quality of life of Canadians. This initiative is jointly managed by the Natural Sciences and Engineering Research Council of Canada, the Social Sciences and Humanities Research Council of Canada, the Canadian Institutes of Health and Industry Canada. The NCE Secretariat is housed at NSERC. Networks accelerate the exchange of knowledge and technology among university, government and industry researchers across the country. Highly qualified personnel–from graduate students and postdoctoral fellows to world leaders in their particular fields–work co-operatively through NCE-sponsored initiatives in the natural, social and health sciences.

Description: Records related to the development, administration and delivery of awards for Networks of Centres of Excellence (NCE), large-scale academically led research networks that harness the creativity and inventiveness of Canadian health, natural, and social scientists and engineers. Includes information related to policies and procedures, funding agreements, information on applicants, research plans, and the governance and accountability rules for these awards.

Document Types: Guides and instructions, application files, plans, agreements, inventories, documents related to incorporation, budgets, letters of support, reviews, spreadsheets, evaluations, agreements, financial statements, audits, surveys, correspondence, reports, presentations, briefing notes and communications materials.

Record Number: NSERC 310

Training in Industry

This Innovation sub-program connects companies with skills and provides experiential training of students in industry. Awards provide opportunities for undergraduate and graduate students and postdoctoral fellows to work with industrial partners in addressing private-sector challenges. The awards are intended to integrate students into the business sector, allowing them to apply their theoretical knowledge and skills toward solving practical industrial problems, while benefitting businesses by providing them access to relevant research expertise.

Description: Includes records related to the development, administration and delivery of NSERC awards that enable high-calibre science and engineering students to gain experience in industrial research environments. The information related to Industrial Undergraduate Student Research Awards, Industrial Postgraduate Scholarships, Industrial Research and Development Fellowships, and Industrial Research and Development Internships. Files contain information related to policies and procedures, information on applicants, companies, nominations, decisions, and the governance and accountability rules for these awards.

Document Types: Guides and instructions, application files, nominations, correspondence, support letters and recommendations, reviews, spreadsheets, evaluations, financial statements, research plans, budgets, reports, presentations, audits, surveys,  briefing notes, communications materials.

Record Number: NSERC 320

Commercialization of Research

This Commercialization of Research sub-program increases market connection, knowledge translation and technology transfer by providing resources and expertise to fill the gap between the completion of the research and the uptake by end users. This includes Centres of Excellence for Commercialization and Research (CECR), which bridge the challenging gap between innovation and commercialization, matching clusters of research expertise with the business community to share the knowledge and resources that bring innovations to market faster. CERCs adopt different models to best serve the commercialization needs of their sector, including acting as investors, incubators or service providers. Commercialization is also facilitated by Idea to Innovation (I2I) Grants, which provide funding to university researchers for research and development activities leading to technology transfer to a new or established Canadian company. These grants also provide funds to co-support technology transfer activities.  Some funding mechanisms involve two or more of the three federal research granting agencies, the Natural Sciences and Engineering Research Council of Canada, the Social Sciences and Humanities Research Council of Canada and the Canadian Institutes of Health Research.

Description: Records related to the development, administration and delivery of NSERC activities that support and promote the commercialization of research results, including Centres of Excellence for Commercialization and Research and Idea to Innovation (I2I) Grants. Includes information related to policies and procedures, information on applicants, companies, recruitment, research plans, and the governance and accountability rules for these awards.

Document Types: Guides and instructions, nominations, application files, plans, inventories, documents related to incorporation, budgets, letters of support, reviews, spreadsheets, evaluations, agreements, financial statements, audits, surveys, correspondence, reports, presentations, briefing notes and communications materials.

Record Number: NSERC 330

College and Community Innovation

The College and Community Innovation sub-program offers institutional grants aimed at increasing innovation at the community and/or regional level by enabling Canadian colleges to increase their capacity to work with local companies, particularly small and medium-sized enterprises. It supports applied research and collaborations that facilitate commercialization, as well as technology transfer, adaptation and adoption of new technologies. Some funding mechanisms involve two or more of the three federal research granting agencies, the Natural Sciences and Engineering Research Council of Canada the Social Sciences and Humanities Research Council of Canada and the Canadian Institutes of Health Research.

Description: Records related to the development, administration of activities that increase the research capacity of Canadian colleges. Includes information on awards designed to support the unique requirements of colleges, including: Applied Research and Development Grants, Engage Grants, Innovation Enhancement Grants, Industrial Research Chairs for colleges, Applied Research Tools and Instruments Grants. Includes information related to policies and procedures, information on applicants, colleges, companies, recruitment, research plans, and the governance and accountability rules for these awards.

Document Types: Guides and instructions, nominations, application files, plans, inventories, budgets, letters of support, reviews, spreadsheets, evaluations, agreements, financial statements, audits, surveys, correspondence, reports, presentations, briefing notes and communications materials.

Record Number: NSERC 340

People-Supporting Students and Fellows

Description: Records related to the NSERC programs that support the training of highly qualified people through scholarship, fellowships and student stipends, at all levels of university studies from undergraduate awards for four-month research terms to postdoctoral fellowships in academia or industry. These programs also have an international dimension and include joint programs and exchanges between Canadian researchers and scientists and engineers in other countries.

Document Types: Applications, transcripts, assessments, references, selection committee recommendations, financial statements.

Record Number: NSERC 055

  • International Programs

    Description: This bank contains information related to NSERC's Bilateral Exchange Awards, NSERC Foreign Researcher Awards, Grants for Research Abroad, CIDA/NSERC Research Associateships and Japan Society for the Promotion of Science (JSPS) Fellowships Program. It contains information supplied by participants on their post-secondary education, professional experience and research proposals, and may include third-party assessments. The bank contains administrative and financial documentation generated in the administration of the awards.

    Class of Individuals: Participants in NSERC's international programs and individuals who provide assessments of proposals.

    Purpose: All personal information related to applicants is used to review applications and to administer and monitor awards and programs.

    Consistent Uses: Consistent with these purposes, applicants should also expect that personal information about them held by NSERC may be used and disclosed in the following ways: As part of peer review, applications are disclosed to selection committees composed of experts recruited from the academic, private and public sectors. In some cases, applications may also be reviewed by external referees, members of ad hoc review committees or site visit committees. Reviews and selection committee comments about a proposal are accessible to co-applicants; NSERC uses personal information about applicants in its files and databases to identify prospective committee members or reviewers for specific grant scholarship or fellowship applications; Because NSERC has a single corporate database, NSERC staff are generally aware of applications submitted by the same individual to different NSERC programs. Some selection committees are provided with multi-year summaries of an individual's NSERC applications and awards in all programs. In cases when, for example, there is a question of possible overlap in the support of an applicant's research activities by two or more NSERC programs, application material submitted to one program may be used during the review of an application submitted to another program. Similarly, applications may be disclosed to program staff in the Social Sciences and Humanities Research Council or the Canadian Institutes of Health Research for the purposes of determining the most appropriate funding jurisdiction or to monitor overlap in federal support; NSERC routinely publishes and disseminates certain details about awarded applications. These include name of the applicant(s), award type, amount awarded, institution and department, the discipline or field of research, the project title and, beginning in 1996 for grant programs, a summary of the research proposal prepared by the applicant for public reference; Files and databases containing personal information may also be used by NSERC for program planning, evaluation and review and in audits and for generating statistics for these activities; Information submitted to NSERC is subject to the Tri-Council Policy Statement: Integrity in Research and Scholarship and may be used and disclosed consistent with that policy; NSERC collects data on the gender of applicants on a voluntary basis only and uses it to promote the increased participation of women in NSERC programs and on NSERC committees; NSERC also uses the information in its files and databases to generate mailing lists in order to disseminate its publications and other information to the research community; Contact information that is provided during the registration process of the NSERC On-line System is used by NSERC technical staff to identify and contact users when routine systems monitoring reveals that they may require technical assistance.

    Retention and Disposal Standards: Program case files are managed in groups based on competitions. Applications that receive funding are retained for ten fiscal years after the last financial activity in the group. After this ten-year period, the applications are destroyed; except for those applications where the NSERC decision was challenged, in which case the file is transferred to Library and Archives Canada. Applications that do not receive funding are retained for five years after the year of the competition and are then destroyed; except applications where the NSERC decision was challenged, in which case the file is transferred to Library and Archives Canada.

    RDA Number: 2002/007
    Related Record Number: NSERC 055
    TBS Registration: 002576
    Bank Number: NSERC PPU 070

  • Scholarships and Fellowships


    Description: This bank contains information related to the adjudication and administration of NSERC's scholarships and fellowships programs including Undergraduate Student Research Awards (industry and universities), Postgraduate Scholarships, Industrial Postgraduate Scholarships, Postgraduate Scholarships in Science Librarianship and Documentation, 1967 Science and Engineering Scholarships, Postdoctoral Fellowships, Industrial Research Fellowships, and NATO Science Fellowships. It contains details of applicant's post-secondary education and, in some cases, professional experience. It includes ratings, assessments, recommendations and decisions. The bank also contains the administrative and financial documentation generated in the administration of these awards.

    Class of Individuals: Applicants for NSERC scholarships and fellowships and third parties who provide assessment of applicants' suitability for these awards.

    Purpose: All personal information related to applicants is used to review applications and to administer and monitor awards and programs.

    Consistent Uses: Consistent with these purposes, applicants should also expect that personal information about them held by NSERC may be used and disclosed in the following ways: As part of peer review, applications are disclosed to selection committees composed of experts recruited from the academic, private and public sectors. In some cases, applications may also be reviewed by external referees, members of ad hoc review committees or site visit committees. Reviews and selection committee comments about a proposal are accessible to co-applicants; NSERC uses personal information about applicants in its files and databases to identify prospective committee members or reviewers for specific grant scholarship or fellowship applications; Because NSERC has a single corporate database, NSERC staff are generally aware of applications submitted by the same individual to different NSERC programs. Some selection committees are provided with multi-year summaries of an individual's NSERC applications and awards in all programs. In cases when, for example, there is a question of possible overlap in the support of an applicant's research activities by two or more NSERC programs, application material submitted to one program may be used during the review of an application submitted to another program. Similarly, applications may be disclosed to program staff in the Social Sciences and Humanities Research Council or the Canadian Institutes of Health Research for the purposes of determining the most appropriate funding jurisdiction or to monitor overlap in federal support; NSERC routinely publishes and disseminates certain details about awarded applications. These include name of the applicant(s), award type, amount awarded, institution and department, the discipline or field of research, the project title and, beginning in 1996 for grant programs, a summary of the research proposal prepared by the applicant for public reference; Files and databases containing personal information may also be used by NSERC for program planning, evaluation and review and in audits and for generating statistics for these activities; Information submitted to NSERC is subject to the Tri-Council Policy Statement: Integrity in Research and Scholarship and may be used and disclosed consistent with that policy; NSERC collects data on the gender of applicants on a voluntary basis only and uses it to promote the increased participation of women in NSERC programs and on NSERC committees; NSERC also uses the information in its files and databases to generate mailing lists in order to disseminate its publications and other information to the research community; Contact information that is provided during the registration process of the NSERC On-line System is used by NSERC technical staff to identify and contact users when routine systems monitoring reveals that they may require technical assistance.

    Retention and Disposal Standards: Program case files are managed in groups based on competitions. Applications that receive funding are retained for ten fiscal years after the last financial activity in the group. After this ten-year period, the applications are destroyed; except for those applications where the NSERC decision was challenged, in which case the file is transferred to Library and Archives Canada. Applications that do not receive funding are retained for five years after the year of the competition and are then destroyed; except applications where the NSERC decision was challenged, in which case the file is transferred to Library and Archives Canada.

    RDA Number: 2002/007
    Related Record Number: NSERC 055
    TBS Registration: 002575
    Bank Number: NSERC PPU 065
  • Visiting Fellowships in Canadian Government Laboratories

    Description: This bank contains information related to the granting of Visiting Fellowships in Canadian Government laboratories administered by NSERC on behalf of a number of federal departments and agencies. It also contains information on NSERC International Fellowships offered in Canadian Universities. The bank contains details of applicants' post-secondary education and professional experience. It may contain information on an applicant's marital status and the number and ages of children in cases where NSERC is involved in arranging travel and insurance. It includes assessments of applications, as well as recommendations and decisions. The bank also contains the administrative and financial documentation generated in the administration of awards.

    Class of Individuals: Canadian citizens and researchers from other countries who participate in the program of Visiting Fellowships in Canadian Government Laboratories or the Canada International Fellowships Program, and third parties who provide references and assessments of applicants' suitability for awards.

    Purpose: Information in the bank is used to review applications and to monitor and administer awards and programs.

    Consistent Uses: Consistent with these purposes, applicants should also expect that personal information about them held by NSERC may be used and disclosed in the following ways: As part of peer review, applications are disclosed to selection committees composed of experts recruited from the academic, private and public sectors. In some cases, applications may also be reviewed by external referees, members of ad hoc review committees or site visit committees. Reviews and selection committee comments about a proposal are accessible to co-applicants; NSERC uses personal information about applicants in its files and databases to identify prospective committee members or reviewers for specific grant scholarship or fellowship applications; Because NSERC has a single corporate database, NSERC staff are generally aware of applications submitted by the same individual to different NSERC programs. Some selection committees are provided with multi-year summaries of an individual's NSERC applications and awards in all programs. In cases when, for example, there is a question of possible overlap in the support of an applicant's research activities by two or more NSERC programs, application material submitted to one program may be used during the review of an application submitted to another program. Similarly, applications may be disclosed to program staff in the Social Sciences and Humanities Research Council or the Canadian Institutes of Health Research for the purposes of determining the most appropriate funding jurisdiction or to monitor overlap in federal support; NSERC routinely publishes and disseminates certain details about awarded applications. These include name of the applicant(s), award type, amount awarded, institution and department, the discipline or field of research, the project title and, beginning in 1996 for grant programs, a summary of the research proposal prepared by the applicant for public reference; Files and databases containing personal information may also be used by NSERC for program planning, evaluation and review and in audits and for generating statistics for these activities; Information submitted to NSERC is subject to the Tri-Council Policy Statement: Integrity in Research and Scholarship and may be used and disclosed consistent with that policy; NSERC collects data on the gender of applicants on a voluntary basis only and uses it to promote the increased participation of women in NSERC programs and on NSERC committees; NSERC also uses the information in its files and databases to generate mailing lists in order to disseminate its publications and other information to the research community; Contact information that is provided during the registration process of the NSERC On-line System is used by NSERC technical staff to identify and contact users when routine systems monitoring reveals that they may require technical assistance.

    Retention and Disposal Standards: Program case files are managed in groups based on competitions. Applications that receive funding are retained for ten fiscal years after the last financial activity in the group. After this ten-year period, the applications are destroyed; except for those applications where the NSERC decision was challenged, in which case the file is transferred to Library and Archives Canada. Applications that do not receive funding are retained for five years after the year of the competition and are then destroyed; except applications where the NSERC decision was challenged, in which case the file is transferred to Library and Archives Canada.

    RDA Number: 2002/007
    Related Record Number: NSERC 055
    TBS Registration: 002579
    Bank Number: NSERC PPU 085
  • Register of Canadians Studying Abroad

    Description: This bank contains information on the professional qualifications of Canadians who are doing postgraduate or postdoctoral work in the natural sciences or engineering in foreign universities and institutes and who have registered with NSERC so that their availability may be made known to participating Canadian employers who require qualified research personnel. Information includes name, address, current field of study or research, and details of post-secondary education.

    Class of Individuals: Canadian graduate and postgraduate students studying or working in foreign countries who have registered with NSERC.

    Purpose: Information in the bank is used to facilitate the return to Canada of highly qualified scientists and engineers to meet the needs of Canadian employers.

    Consistent Uses: NSERC uses the information in the Register to evaluate its programs and to produce statistics and planning information. NSERC also searches the electronic database file associated with the Scholarships and Fellowships Personal Information Bank to identify potential registrants from among scholars receiving NSERC support. These individuals are then contacted and invited to register.

    Retention and Disposal Standards: Information is retained for 15 fiscal years after the date of application.

    RDA Number: 2002/007
    Related Record Number: NSERC 055
    TBS Registration: 002577
    Bank Number: NSERC PPU 075

  • Discovery-Funding Basic Research

    Description: Information related to NSERC's largest grant program. This program promotes and enables global excellence in discovery research. This research covers a broad range of traditional fields from astronomy, biology, chemistry, electrical engineering, mathematics, mechanical engineering, physics and psychology to newly established fields like genomics, nanotechnology and quantum computing. This program ensures that Canada remains at the leading edge of knowledge creation and that it can access and exploit Science and Technology developments from other countries.

    Document Types: Applications, expert reviews, committee recommendations, notifications of decision, appeals, financial statements.

    Record Number: NSERC 026

  • General Support Programs

    Description: This bank contains applications, forms and correspondence related to NSERC's research support and other programs which provide support for research personnel. This would include the Attachés de recherche du CRSNG, the E.W.R. Steacie Fellowships, and some Miscellaneous Grants. Files may contain details of applicant's post-secondary education, professional experience, referee and selection committee assessments, and Council's decisions. They may also contain administrative and financial documents related to the administration of awards.

    Class of Individuals: Individuals who participate in NSERC's Research Support and other general support programs and third parties from whom NSERC has requested assessments of proposals.

    Purpose: All personal information related to applicants is used to review applications and to administer and monitor awards and programs.

    Consistent Uses: Consistent with these purposes, applicants should also expect that personal information about them held by NSERC may be used and disclosed in the following ways: As part of peer review, applications are disclosed to selection committees composed of experts recruited from the academic, private and public sectors. In some cases, applications may also be reviewed by external referees, members of ad hoc review committees or site visit committees. Reviews and selection committee comments about a proposal are accessible to co-applicants; NSERC uses personal information about applicants in its files and databases to identify prospective committee members or reviewers for specific grant scholarship or fellowship applications; Because NSERC has a single corporate database, NSERC staff are generally aware of applications submitted by the same individual to different NSERC programs. Some selection committees are provided with multi-year summaries of an individual's NSERC applications and awards in all programs. In cases when, for example, there is a question of possible overlap in the support of an applicant's research activities by two or more NSERC programs, application material submitted to one program may be used during the review of an application submitted to another program. Similarly, applications may be disclosed to program staff in the Social Sciences and Humanities Research Council or the Canadian Institutes of Health Research for the purposes of determining the most appropriate funding jurisdiction or to monitor overlap in federal support; NSERC routinely publishes and disseminates certain details about awarded applications. These include name of the applicant(s), award type, amount awarded, institution and department, the discipline or field of research, the project title and, beginning in 1996 for grant programs, a summary of the research proposal prepared by the applicant for public reference; Files and databases containing personal information may also be used by NSERC for program planning, evaluation and review and in audits and for generating statistics for these activities; Information submitted to NSERC is subject to the Tri-Council Policy Statement: Integrity in Research and Scholarship and may be used and disclosed consistent with that policy; NSERC collects data on the gender of applicants on a voluntary basis only and uses it to promote the increased participation of women in NSERC programs and on NSERC committees; NSERC also uses the information in its files and databases to generate mailing lists in order to disseminate its publications and other information to the research community; Contact information that is provided during the registration process of the NSERC On-line System is used by NSERC technical staff to identify and contact users when routine systems monitoring reveals that they may require technical assistance.

    Retention and Disposal Standards: Program case files are managed in groups based on competitions. Applications that receive funding are retained for ten fiscal years after the last financial activity in the group. After this ten-year period, the applications are destroyed; except for those applications where the NSERC decision was challenged, in which case the file is transferred to Library and Archives Canada. Applications that do not receive funding are retained for five years after the year of the competition and are then destroyed; except applications where the NSERC decision was challenged, in which case the file is transferred to Library and Archives Canada.

    RDA Number: 2002/007
    Related Record Number: NSERC 026
    TBS Registration: 002574
    Bank Number: NSERC PPU 060
  • Research Grants

    Description: This bank contains information related to individual, group and project discovery grant applications submitted by researchers who hold academic appointments in eligible Canadian academic institutions. It also includes information related to the administration of these types of awards. It includes details of applicants' post-secondary education and professional experience, proposals, referee and selection committee assessments, and Council's decisions.

    Class of Individuals: Applicants for NSERC research, tools and instruments, facilities and infrastructure, ship time, collaborative projects and special research opportunities grants and third-party reviewers from whom NSERC has requested assessments of proposals.

    Purpose: All personal information related to applicants is used to review applications and to administer and monitor awards and programs.

    Consistent Uses: Consistent with these purposes, applicants should also expect that personal information about them held by NSERC may be used and disclosed in the following ways: As part of peer review, applications are disclosed to selection committees composed of experts recruited from the academic, private and public sectors. In some cases, applications may also be reviewed by external referees, members of ad hoc review committees or site visit committees. Reviews and selection committee comments about a proposal are accessible to co-applicants; NSERC uses personal information about applicants in its files and databases to identify prospective committee members or reviewers for specific grant scholarship or fellowship applications; Because NSERC has a single corporate database, NSERC staff are generally aware of applications submitted by the same individual to different NSERC programs. Some selection committees are provided with multi-year summaries of an individual's NSERC applications and awards in all programs. In cases when, for example, there is a question of possible overlap in the support of an applicant's research activities by two or more NSERC programs, application material submitted to one program may be used during the review of an application submitted to another program. Similarly, applications may be disclosed to program staff in the Social Sciences and Humanities Research Council or the Canadian Institutes of Health Research for the purposes of determining the most appropriate funding jurisdiction or to monitor overlap in federal support; NSERC routinely publishes and disseminates certain details about awarded applications. These include name of the applicant(s), award type, amount awarded, institution and department, the discipline or field of research, the project title and, beginning in 1996 for grant programs, a summary of the research proposal prepared by the applicant for public reference; Files and databases containing personal information may also be used by NSERC for program planning, evaluation and review and in audits and for generating statistics for these activities; information submitted to NSERC is subject to the Tri-Council Policy Statement: Integrity in Research and Scholarship and may be used and disclosed consistent with that policy; NSERC collects data on the gender of applicants on a voluntary basis only and uses it to promote the increased participation of women in NSERC programs and on NSERC committees; NSERC also uses the information in its files and databases to generate mailing lists in order to disseminate its publications and other information to the research community; Contact information that is provided during the registration process of the NSERC On-line System is used by NSERC technical staff to identify and contact users when routine systems monitoring reveals that they may require technical assistance.

    Retention and Disposal Standards: Program case files are managed in groups based on competitions. Applications that receive funding are retained for ten fiscal years after the last financial activity in the group. After this ten-year period, the applications are destroyed; except for those applications where the NSERC decision was challenged, in which case the file is transferred to Library and Archives Canada. Applications that do not receive funding are retained for five years after the year of the competition and are then destroyed; except applications where the NSERC decision was challenged, in which case the file is transferred to Library and Archives Canada.

    RDA Number: 2002/007
    Related Record Number: NSERC 026, NSERC 036
    TBS Registration: 002581
    Bank Number: NSERC PPU 095

  • Discovery - Supporting Research Equipment and Major Resources

    Description: Records documenting NSERC grant programs that help support the maintenance and operation of research equipment and major research resources. Funds are also used to facilitate researchers' access to major research facilities in Canada and around the world.

    Document Types: Applications; quotations; committee recommendations; notifications of decision; appeals; financial statements.

    Record Number: NSERC 036
  • Research Grants

    Description: This bank contains information related to individual, group and project discovery grant applications submitted by researchers who hold academic appointments in eligible Canadian academic institutions. It also includes information related to the administration of these types of awards. It includes details of applicants' post-secondary education and professional experience, proposals, referee and selection committee assessments, and Council's decisions.

    Class of Individuals: Applicants for NSERC research, tools and instruments, facilities and infrastructure, ship time, collaborative projects and special research opportunities grants and third-party reviewers from whom NSERC has requested assessments of proposals.

    Purpose: All personal information related to applicants is used to review applications and to administer and monitor awards and programs.

    Consistent Uses: Consistent with these purposes, applicants should also expect that personal information about them held by NSERC may be used and disclosed in the following ways: As part of peer review, applications are disclosed to selection committees composed of experts recruited from the academic, private and public sectors. In some cases, applications may also be reviewed by external referees, members of ad hoc review committees or site visit committees. Reviews and selection committee comments about a proposal are accessible to co-applicants; NSERC uses personal information about applicants in its files and databases to identify prospective committee members or reviewers for specific grant scholarship or fellowship applications; Because NSERC has a single corporate database, NSERC staff are generally aware of applications submitted by the same individual to different NSERC programs. Some selection committees are provided with multi-year summaries of an individual's NSERC applications and awards in all programs. In cases when, for example, there is a question of possible overlap in the support of an applicant's research activities by two or more NSERC programs, application material submitted to one program may be used during the review of an application submitted to another program. Similarly, applications may be disclosed to program staff in the Social Sciences and Humanities Research Council or the Canadian Institutes of Health Research for the purposes of determining the most appropriate funding jurisdiction or to monitor overlap in federal support; NSERC routinely publishes and disseminates certain details about awarded applications. These include name of the applicant(s), award type, amount awarded, institution and department, the discipline or field of research, the project title and, beginning in 1996 for grant programs, a summary of the research proposal prepared by the applicant for public reference; Files and databases containing personal information may also be used by NSERC for program planning, evaluation and review and in audits and for generating statistics for these activities; information submitted to NSERC is subject to the Tri-Council Policy Statement: Integrity in Research and Scholarship and may be used and disclosed consistent with that policy; NSERC collects data on the gender of applicants on a voluntary basis only and uses it to promote the increased participation of women in NSERC programs and on NSERC committees; NSERC also uses the information in its files and databases to generate mailing lists in order to disseminate its publications and other information to the research community; Contact information that is provided during the registration process of the NSERC On-line System is used by NSERC technical staff to identify and contact users when routine systems monitoring reveals that they may require technical assistance.

    Retention and Disposal Standards: Program case files are managed in groups based on competitions. Applications that receive funding are retained for ten fiscal years after the last financial activity in the group. After this ten-year period, the applications are destroyed; except for those applications where the NSERC decision was challenged, in which case the file is transferred to Library and Archives Canada. Applications that do not receive funding are retained for five years after the year of the competition and are then destroyed; except applications where the NSERC decision was challenged, in which case the file is transferred to Library and Archives Canada.

    RDA Number: 2002/007
    Related Record Number: NSERC 026, NSERC 036
    TBS Registration: 002581
    Bank Number: NSERC PPU 095

  • Innovation - Funding Research in Strategic Areas

    Description: Information related to NSERC's programs that provide support to research in areas of national importance and in emerging areas that are of potential significance to Canada.

    Document Types: Applications; expert reviews; committee reports; recommendations; notifications of decision; appeals; progress reports; financial statements.

    Record Number: NSERC 070

  • Strategic Projects


    Description: This bank contains information related to applications received from researchers in Canadian academic institutions for support under the Strategic Projects program and information related to the administration of these awards. It includes details of applicants' post-secondary education, professional experience, and research proposals as well as referee and selection panel assessments, and Council's decisions.

    Class of Individuals: Applicants for NSERC Strategic Project support and third-party reviewers from whom NSERC has requested assessments of applications.

    Purpose: All personal information related to applicants is used to review applications and to administer and monitor awards and programs.

    Consistent Uses: Consistent with these purposes, applicants should also expect that personal information about them held by NSERC may be used and disclosed in the following ways: As part of peer review, applications are disclosed to selection committees composed of experts recruited from the academic, private and public sectors. In some cases, applications may also be reviewed by external referees, members of ad hoc review committees or site visit committees. Reviews and selection committee comments about a proposal are accessible to co-applicants; NSERC uses personal information about applicants in its files and databases to identify prospective committee members or reviewers for specific grant scholarship or fellowship applications; Because NSERC has a single corporate database, NSERC staff are generally aware of applications submitted by the same individual to different NSERC programs. Some selection committees are provided with multi-year summaries of an individual's NSERC applications and awards in all programs. In cases when, for example, there is a question of possible overlap in the support of an applicant's research activities by two or more NSERC programs, application material submitted to one program may be used during the review of an application submitted to another program. Similarly, applications may be disclosed to program staff in the Social Sciences and Humanities Research Council or the Canadian Institutes of Health Research for the purposes of determining the most appropriate funding jurisdiction or to monitor overlap in federal support; NSERC routinely publishes and disseminates certain details about awarded applications. These include name of the applicant(s), award type, amount awarded, institution and department, the discipline or field of research, the project title and, beginning in 1996 for grant programs, a summary of the research proposal prepared by the applicant for public reference; Files and databases containing personal information may also be used by NSERC for program planning, evaluation and review and in audits and for generating statistics for these activities; Information submitted to NSERC is subject to the Tri-Council Policy Statement: Integrity in Research and Scholarship and may be used and disclosed consistent with that policy; NSERC collects data on the gender of applicants on a voluntary basis only and uses it to promote the increased participation of women in NSERC programs and on NSERC committees; NSERC also uses the information in its files and databases to generate mailing lists in order to disseminate its publications and other information to the research community; Contact information that is provided during the registration process of the NSERC On-line System is used by NSERC technical staff to identify and contact users when routine systems monitoring reveals that they may require technical assistance.

    Retention and Disposal Standards: Program case files are managed in groups based on competitions. Applications that receive funding are retained for ten fiscal years after the last financial activity in the group. After this ten-year period, the applications are destroyed; except for those applications where the NSERC decision was challenged, in which case the file is transferred to Library and Archives Canada. Applications that do not receive funding are retained for five years after the year of the competition and are then destroyed; except applications where the NSERC decision was challenged, in which case the file is transferred to Library and Archives Canada.

    RDA Number: 2002/007
    Related Record Number: NSERC 070
    TBS Registration: 002578
    Bank Number: NSERC PPU 080
  • Innovation - Funding University-Industry Government Partnerships

    Description: Information related to NSERC's programs that foster collaborations between university researchers and industry in order to develop new knowledge and expertise and to transfer this knowledge and expertise to Canadian-based companies. Specifically, NSERC promotes and supports joint research initiatives and collaboration between universities and Canadian companies or universities and government labs; supports collaboration among Canadian scientists and engineers; and supports multi-disciplinary and multi-sectoral partnerships connecting excellent research with industrial know-how and strategic investment, referred to as Networks of Centres of Excellence (NCE).

    Document Types: Applications; proposals; expert reviews; committee reports; recommendations; notifications of decision; appeals; progress reports; post-award liaison; financial statements.

    Record Number: NSERC 031

  • Collaborative Research Initiatives


    Description: This bank contains information related to applications for support of collaborative research initiatives submitted by individuals who hold academic appointments in eligible Canadian academic institutions. It also contains information related to the administration of these types of awards. It includes details of applicants' post-secondary education, professional experience, and proposals, as well as referee and committee assessments, recommendations, reports and decisions.

    Class of Individuals: Individuals who apply to NSERC for support of collaborative projects and third parties from whom NSERC has requested assessments of the applications.

    Purpose: All personal information is used to review applications and to administer and monitor awards and programs.

    Consistent Uses: Consistent with these purposes, applicants should also expect that personal information about them held by NSERC may be used and disclosed in the following ways: As part of peer review, applications are disclosed to selection committees composed of experts recruited from the academic, private and public sectors. In some cases, applications may also be reviewed by external referees, members of ad hoc review committees or site visit committees. Reviews and selection committee comments about a proposal are accessible to co-applicants; NSERC uses personal information about applicants in its files and databases to identify prospective committee members or reviewers for specific grant scholarship or fellowship applications; Because NSERC has a single corporate database, NSERC staff are generally aware of applications submitted by the same individual to different NSERC programs. Some selection committees are provided with multi-year summaries of an individual's NSERC applications and awards in all programs. In cases when, for example, there is a question of possible overlap in the support of an applicant's research activities by two or more NSERC programs, application material submitted to one program may be used during the review of an application submitted to another program. Similarly, applications may be disclosed to program staff in the Social Sciences and Humanities Research Council or the Canadian Institutes of Health Research for the purposes of determining the most appropriate funding jurisdiction or to monitor overlap in federal support; NSERC routinely publishes and disseminates certain details about awarded applications. These include name of the applicant(s), award type, amount awarded, institution and department, the discipline or field of research, the project title and, beginning in 1996 for grant programs, a summary of the research proposal prepared by the applicant for public reference; Files and databases containing personal information may also be used by NSERC for program planning, evaluation and review and in audits and for generating statistics for these activities; Information submitted to NSERC is subject to the Tri-Council Policy Statement: Integrity in Research and Scholarship and may be used and disclosed consistent with that policy; NSERC collects data on the gender of applicants on a voluntary basis only and uses it to promote the increased participation of women in NSERC programs and on NSERC committees; NSERC also uses the information in its files and databases to generate mailing lists in order to disseminate its publications and other information to the research community.

    Retention and Disposal Standards: Program case files are managed in groups based on competitions. Applications that receive funding are retained for ten fiscal years after the last financial activity in the group. After this ten-year period, the applications are destroyed; except for those applications where the NSERC decision was challenged, in which case the file is transferred to Library and Archives Canada. Applications that do not receive funding are retained for five years after the year of the competition and are then destroyed; except applications where the NSERC decision was challenged, in which case the file is transferred to Library and Archives Canada.

    RDA Number: 2002/007
    Related Record Number: NSERC 031
    TBS Registration: 002573
    Bank Number: NSERC PPU 055

  • Research Partnerships Programs

    Description: This bank contains information on individuals participating in NSERC's Research Partnerships Programs which promote collaboration between universities and companies or universities and government researchers. This bank includes university-industry programs, research networks, as well as chair and faculty support programs. Files may include details of applicants' post-secondary education, professional experience, and research proposals. They may also include references and assessments by third parties, committee recommendations, Council's decisions and documentation generated in the administration of awards.

    Class of Individuals: Participants in NSERC's research partnerships programs and individuals from whom NSERC has requested expert assessments of applications and proposals.

    Purpose: All personal information related to applicants is used to review applications and to administer and monitor awards and programs.

    Consistent Uses: Consistent with these purposes, applicants should also expect that personal information about them held by NSERC may be used and disclosed in the following ways: As part of peer review, applications are disclosed to selection committees composed of experts recruited from the academic, private and public sectors. In some cases, applications may also be reviewed by external referees, members of ad hoc review committees or site visit committees. Reviews and selection committee comments about a proposal are accessible to co-applicants; NSERC uses personal information about applicants in its files and databases to identify prospective committee members or reviewers for specific grant scholarship or fellowship applications; Because NSERC has a single corporate database, NSERC staff are generally aware of applications submitted by the same individual to different NSERC programs. Some selection committees are provided with multi-year summaries of an individual's NSERC applications and awards in all programs. In cases when, for example, there is a question of possible overlap in the support of an applicant's research activities by two or more NSERC programs, application material submitted to one program may be used during the review of an application submitted to another program. Similarly, applications may be disclosed to program staff in the Social Sciences and Humanities Research Council or the Canadian Institutes of Health Research for the purposes of determining the most appropriate funding jurisdiction or to monitor overlap in federal support; NSERC routinely publishes and disseminates certain details about awarded applications. These include name of the applicant(s), award type, amount awarded, institution and department, the discipline or field of research, the project title and, beginning in 1996 for grant programs, a summary of the research proposal prepared by the applicant for public reference; Files and databases containing personal information may also be used by NSERC for program planning, evaluation and review and in audits and for generating statistics for these activities; Information submitted to NSERC is subject to the Tri-Council Policy Statement: Integrity in Research and Scholarship and may be used and disclosed consistent with that policy; NSERC collects data on the gender of applicants on a voluntary basis only and uses it to promote the increased participation of women in NSERC programs and on NSERC committees; NSERC also uses the information in its files and databases to generate mailing lists in order to disseminate its publications and other information to the research community; Contact information that is provided during the registration process of the NSERC On-line System is used by NSERC technical staff to identify and contact users when routine systems monitoring reveals that they may require technical assistance.

    Retention and Disposal Standards: Program case files are managed in groups based on competitions. Applications that receive funding are retained for ten fiscal years after the last financial activity in the group. After this ten-year period, the applications are destroyed; except for those applications where the NSERC decision was challenged, in which case the file is transferred to Library and Archives Canada. Applications that do not receive funding are retained for five years after the year of the competition and are then destroyed; except applications where the NSERC decision was challenged, in which case the file is transferred to Library and Archives Canada.

    RDA Number: 2002/007
    Related Record Number: NSERC 031
    TBS Registration: 002580
    Bank Number: NSERC PPU 090
  • Governance

    Description: Records related to the coordination of legal and parliamentary requirements; to the management of Council meetings and the administration of the network of committees that form the basis of NSERC's operations; to the coordination of Council membership and the approval of appointments to standing and selection committees; to the coordination of NSERC program literature, of the operation of the Access to Information Act and the Privacy Act, of policies on eligibility of researchers and research institutions, as well as of ethical and regulatory issues related to research.

    Document Types: Terms of reference, membership nominations, CVs, agenda, minutes of Council and its committees, policy records related to program literature, eligibility, environmental assessment, ethics, access to information and privacy, and other legal and regulatory matters.

    Record Number: NSERC 006

  • Compliance - Integrity in Research and Scholarship and other Research Compliance Policies

    Description: This bank includes correspondence and reports collected and generated in the course of monitoring institutional and individual compliance with NSERC's policies, notably the Tri-Council Policy Statement: Integrity in Research and Scholarship. It may include allegations of non-compliance, requests from NSERC to research institutions to explore allegations, summaries of institutional findings and actions taken by NSERC.

    Class of Individuals: Individuals who make allegations about breaches of agency policy, individuals who are the subject of allegations, officials in research institutions or in the academic community involved in determining whether allegations are well-founded.

    Purpose: The purpose of this bank is to monitor the compliance of research institutions and individual researchers with the Tri-Council Policy Statement: Integrity in Research and Scholarship and other agency policies.

    Consistent Uses: Information may be shared with the Canadian Institutes of Health Research (Personal Information Bank no. CIHR PPU 050) or Social Sciences and Humanities Research Council of Canada (Personal Information Bank No. SSHRC PPU 082) and other granting agencies for the purpose of monitoring the compliance of research institutions and individual researchers with the Tri-Council Policy Statement: Integrity in Research and Scholarship and other policies.

    Retention and Disposal Standards: Under development
    RDA Number: 96/009
    Related Record Number: NSERC 006
    TBS Registration: 003940
    Bank Number: NSERC PPU 023
    Notes: Formerly: Integrity in Research and Scholarship

  • Lists of External Referees

    Description: This bank contains names, affiliation and mailing addresses of individuals in Canada and abroad who are asked by NSERC to review proposals for grants and awards to individuals and groups, or to serve on committees or Council.

    Class of Individuals: Individuals in Canada and abroad who are asked by NSERC to review proposals for grants, or to serve on committees or Council.

    Purpose: The information is used to select external referees and committee and Council members.

    Consistent Uses: None
    Retention and Disposal Standards: Under development
    RDA Number: 2002/007
    Related Record Number: NSERC 006
    TBS Registration: 003514
    Bank Number: NSERC PPU 050

Internal Services

Internal Services are groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are: Management and Oversight Services; Communications Services; Legal Services; Human Resources Management Services; Financial Management Services; Information Management Services; Information Technology Services; Real Property Services; Material Services; Acquisition Services; and Travel and Other Administrative Services. Internal Services include only those activities and resources that apply across an organization and not to those provided specifically to a program.

Acquisitions

Acquisition Services involve activities undertaken to acquire a good or service to fulfil a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.

  • Procurement and Contracting
  • Professional Services Contracts NSERC PSU This link will take you to another Web site 912

Communications Services

Communications Services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public - internal or external - receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.

  • Communications
    • Internal Communications NSERC PSU This link will take you to another Web site 912
    • Public Communications NSERC PSU This link will take you to another Web site 914


Financial Management

Financial Management Services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.

  • Financial Management
    • Accounts Payable NSERC PSU This link will take you to another Web site 931
    • Accounts Receivable NSERC PSU This link will take you to another Web site 932
    • Acquisition Cards NSERC PSU This link will take you to another Web site 940

Human Resources Management

Human Resources Management Services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies, and/or plans.

  • Classification of Positions
    • Staffing NSERC PSE This link will take you to another Web site 902
  • Employment Equity and Diversity
    • Employment Equity and Diversity NSERC PSE This link will take you to another Web site 918
  • Performance Management Reviews
    • Performance Management Reviews NSERC PSE This link will take you to another Web site 912
    • Discipline NSERC PSE This link will take you to another Web site 911
  • Training and Development
    • Training and Development NSERC PSE This link will take you to another Web site 905
  • Official Languages
    • Official Languages NSERC PSE This link will take you to another Web site 906
    • Hospitality NSERC PSU This link will take you to another Web site 908
  • Human Resources Planning
    • Workplace Day Care NSERC PSE This link will take you to another Web site 930
    • Human Resources Planning NSERC PSU This link will take you to another Web site 935
  • Awards (Pride and Recognition)
    • Recognition Policy NSERC PSE This link will take you to another Web site 920
  • Recruitment and Staffing
    • Values and Ethics Code for the Public Service NSERC PSE This link will take you to another Web site 915
    • Personnel Security Screening NSERC PSU This link will take you to another Web site 917
    • Applications for Employment NSERC PSU This link will take you to another Web site 911
    • Employee Personnel Record NSERC PSE This link will take you to another Web site 901
    • Staffing NSERC PSE This link will take you to another Web site 902
    • EX Talent Management NSERC PSU This link will take you to another Web site 934
  • Relocation
    • Relocation NSERC PSU This link will take you to another Web site 910
  • Labour Relations
    • Values and Ethics Code for the Public Service NSERC PSE This link will take you to another Web site 915
    • Internal Disclosure of Wrongdoing in the Workplace NSERC PSU This link will take you to another Web site 906
    • Grievances NSERC PSE This link will take you to another Web site 910
    • Harassment NSERC PSE This link will take you to another Web site 919
    • Discipline NSERC PSE This link will take you to another Web site 911
  • Compensation and Benefits
    • Attendance and Leave NSERC PSE This link will take you to another Web site 903
    • Pay and Benefits NSERC PSE This link will take you to another Web site 904
  • Occupational Health and Safety
    • Vehicle, Ship, Boat and Aircraft Accidents NSERC PSE This link will take you to another Web site 908
    • Employee Assistance NSERC PSE This link will take you to another Web site 906
    • Harassment NSERC PSE This link will take you to another Web site 919
    • Occupational Health and Safety NSERC PSU This link will take you to another Web site 907

Information Management

Information Management Services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision making; facilitate accountability, transparency, and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.

  • Information Management
    • Automated Document, Records and Information Management Systems NSERC PSU This link will take you to another Web site 904

Management and Oversight Services

Management and Oversight Services involve activities undertaken for determining strategic direction, and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies, and/or plans.

  • Co-operation and Liaison
    • Outreach Activities NSERC PSU This link will take you to another Web site 938
    • Planning and Reporting
    • Executive Services

  • Executive Correspondence NSERC PSU This link will take you to another Web site 902
    • Internal Audit and Evaluation

  • Evaluation NSERC PSU This link will take you to another Web site 942

  • Internal Audit NSERC PSU This link will take you to another Web site 941

Information Technology

Information Technology Services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity, and to enhance services to the public.

  • Information Technology
    • Electronic Network Monitoring NSERC PSU This link will take you to another Web site 905

Travel and Other Administrative Services

Travel and Other Administrative Services include Government of Canada (GC) travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.

  • Access to Information and Privacy
    • Access to Information and Privacy NSERC PSU This link will take you to another Web site 901

  • Boards, Committees and Councils
    • Members of Boards, Committees and Councils NSERC PSU This link will take you to another Web site 919
    • Governor in Council Appointments NSERC PSU This link will take you to another Web site 918

  • Disclosure to Investigative Bodies
    • Disclosure to Investigative Bodies NSERC PSU This link will take you to another Web site 913

  • Proactive Disclosure
    • Hospitality NSERC PSU This link will take you to another Web site 908
    • Travel NSERC PSU This link will take you to another Web site 909

  • Business Continuity Planning
    • Business Continuity Planning NSERC PSU This link will take you to another Web site 903

  • Security
    • Identification and Building-Pass Cards NSERC PSE This link will take you to another Web site 917
    • Personnel Security Screening NSERC PSU This link will take you to another Web site 917
    • Internal Disclosure of Wrongdoing in the Workplace NSERC PSU This link will take you to another Web site 906
    • Security Incidents NSERC PSU This link will take you to another Web site 939
    • Security Video Surveillance and Temporary Visitor Access Control Logs and Building Passes NSERC PSU This link will take you to another Web site 907

  • Administrative Services
    • Parking NSERC PSE This link will take you to another Web site 914

  • Travel
    • Travel NSERC PSU This link will take you to another Web site 909

Real Property

Real Property Services involve activities undertaken to ensure real property is managed in a sustainable and financially responsible manner, throughout its life cycle, to support the cost-effective and efficient delivery of government programs.

  • Real Property Management

Material

Material Services involve activities undertaken to ensure that material can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.

  • Material Management
    • Vehicle, Ship, Boat and Aircraft Accidents NSERC PSE This link will take you to another Web site 908

Legal Services

Legal Services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.

  • Legal Services

Classes of Personal Information

Other Records Collections

NSERC's records collections, organized on a program activity and/or subject basis, contain a certain amount of personal information not arranged or retrievable by personal identifiers. Typically, this includes names, addresses, etc., associated with routine requests for information or opinions expressed by individuals when corresponding with NSERC on program matters.

This kind of personal information is not used for any specific administrative purpose. It is normally retrievable only if the requester gives details about the activity/subject, date, and circumstances under which the information was provided to NSERC. The retention period for this kind of information is specific to the files in which it is stored.

Manuals

Additional Information

Please see the Introduction to this publication for information on access procedures under the provisions of the Access to Information Act and the Privacy Act.

For additional information about the programs and activities of Natural Sciences and Engineering Research Council of Canada, please contact:

Communications
NSERC
Constitution Square
350 Albert Street, 13th Floor
Ottawa, Ontario K1A 1H5
Telephone: 613-995-6295

Reading Room

In accordance with the Access to Information Act, an area on the premises of this institution has been designated as a public reading room. The address is:

Constitution Square
350 Albert Street, 13th Floor
Ottawa, Ontario

People Discovery Innovation