Note: You should use the following instructions to complete the form. The description of the proposed initiative, the budget justification, the letter from the President of the college and the two letters of support from local firms are "free form" and can be attached to the Form 186 submitted electronically. Complete the application using the presentation standards listed under the Attachment section of these instructions, then print.
Read the following documents before you start completing Form 186:
Program information questions
Help with NSERC's on-line system
Collection and use of personal information
All personal information provided to the College and Community Innovation Program (CCI) that relates to identifiable researchers, company officials, college employees, community members, students and others will be used to review applications and to administer and monitor awards. NSERC and the other participating federal agencies, the Social Sciences and Humanities Research Council (SSHRC), and the Canadian Institutes of Health Research (CIHR) will share this information among themselves, as required to administer the program. They will manage it in a secure manner. All three agencies are subject to the Access to Information Act and the Privacy Act, which strictly limit the use and disclosure of personal and other sensitive information. For more detailed information on the use and disclosure of this information, see the document entitled Use and Disclosure of Personal Information Provided to the College and Community Innovation Program. For more details on protection, access rights, and the operation of these laws within each agency, please consult their respective Web sites as follows: NSERC; SSHRC and CIHR and CFI.
Under the Privacy Act, federal institutions must collect personal information directly from the individual to whom it relates. For the CCI Program, the collection of personal information will be done indirectly because the college will be soliciting or providing personal information in support of its proposal. The colleges will therefore have to ensure that individuals from whom they solicit support letters, or whose information they provide in a Letter of Intent (LOI) or in an application have been fully informed of the various use and disclosure of this information by the CCI Program. One way for colleges to accomplish this is to provide the document entitled Use and Disclosure of Personal Information Provided to the College and Community Innovation Program to these participants and sponsors and ask them to confirm their understanding and acceptance of it. The submission of an LOI or proposal by the college will constitute an attestation that the various participants have been so informed and have authorized the college to provide this information to NSERC.
The use and disclosure of personal information provided to the joint initiative is described in the program description.
An LOI must be submitted prior to sending a full application. It will be evaluated against the Innovation Enhancement (IE) selection criteria and used for screening purposes to determine which colleges will be invited to submit applications. Following the evaluation of Form 186, only successful applicants will be invited to submit IE applications.
For the CCI Program-IE Grants, one person (also referred to as “applicant”) from a college must be designated to complete Form 186, using NSERC's On-line System, on behalf of the college. The “applicant” refers to the "authorized representative"— an individual delegated by the college president to prepare the application and manage the IE Grant if successful. IE Grants are institutional grants; as such, it is expected that the “applicant” will be a senior manager in the administration of the college.
Build IE Grant Applications that are submitted without first submitting a Form 186 will not be considered.
Note: an LOI is not required for an Entry-Level or Extend IE Grant.
Some of this information was transferred from the “New Application” screen. You may update the fields as needed.
This information was transferred from the “New User Registration” information screen. You may update the fields as needed and complete the missing information.
If you have changed your name since you last applied for support from NSERC, enter your previous family name.
Personal Identification Number (PIN)
All NSERC applicants have been, or will be, given a PIN. Once you have your PIN, use it each time you apply for a grant and in all correspondence with NSERC. If you have not yet been issued a PIN, or if you don't know your PIN, leave this space blank.
Research subject codes
Consult the NSERC Code Tables. If the applied research focus of the proposal is in the natural sciences or engineering, you are required to select a primary area of research subject code from the list of Area of Research subject codes. You can also select a secondary area of research subject code. Otherwise, leave the fields blank.
Area of application codes
Consult the NSERC Code Tables. If the applied research focus of the proposal is in the natural sciences or engineering, you are required to select a primary area of application code from the list of Area of Application Codes. You can also select a secondary Area of Application code. Otherwise, leave the fields blank.
Provide a maximum of 10 key words that describe the proposal.
Before completing this section, read the CCI Program - IE Grants description and the College and Community Innovation Program Financial Administration Guide for information about the eligibility of expenditures and the policies and requirements governing the use of grant funds.
Indicate the range (within a few tens of thousands of dollars) of the annual funding required for the next five years. This information will be used for the advance planning of the competition. Include partner contributions if known.
In the space provided, briefly describe the nature of the proposal, the context in which it is made, its objectives, the planned activities, and the anticipated results and benefits to local or regional innovation in plain language that the public can understand. Your summary must not exceed 21 lines on the printed copy. To ensure that your text will fit in the limited space, save your information, select Preview, and then adjust accordingly.
If you wish, you may also provide a summary in the second official language in the text box identified for that purpose.
The following documents are considered attachments:
Attachments are "free form." They should be attached electronically.
In an attached document (up to one page), provide a brief explanation and justification for each line item of your proposed expenditures according to the instructions specific to the program. Please refer to the program description for use of funds. You should show and describe any expected support from other organizations in the budget and budget justification.
If you will be requesting CFI and IE funding, include the projected amount requested from the CFI in the budget justification section.
Note: During the tenure of the IE Grant, reallocation of more than 20% of any annual budget line item to other items is permitted upon NSERC’s approval of a revised budget and justification for the changes.
The description should not be more than five pages in length, not including literature references. You may also use one additional page for literature references. Refer to the selection criteria in the CCI Program - IE Grants description for guidance in preparing your proposal. Please provide the Details of the proposed initiative under the following headings:
A letter from the President of the college outlining the support of the college for the proposed initiative and the relationship to the college’s strategic plan (one page maximum).
Include two letters (one page maximum for each letter) from local companies and/or businesses describing the need for applied research in the area of the proposal and the anticipated benefits. Letters should come from a senior executive and also indicate current or past associations with the college.
If you have many supporting firms or organizations, consider providing a letter from a typical organization, or from a partner that summarizes the input from other partners. Contributions and interactions from the partners for whom letters are not provided can be described within the Proposed Initiative section.
Note: For uploading purposes, all the letters must be saved into a single PDF document.
Note: Once submitted electronically to NSERC, your letter of intent (Form 186) will no longer be available for revision.