Natural Sciences and Engineering Research Council of Canada
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Canadian Common CV
How to Complete NSERCís Version

Instructions for Researchers

Who must complete the Canadian Common CV (CCV)?

All applicants and co-applicants for NSERC grants who use the NSERC Research Portal must complete the NSERC version of the CCV.

Whom should I contact if I need help?

Consult the This link will take you to another Web site Help Manual on how to use the CCV before you start completing the CCV. If you have questions regarding the CCV or the Research Portal, send an e-mail to webapp@nserc-crsng.gc.ca or call 613-995-4273. Include in your message the e-mail address and telephone number where you may be contacted.

How will my personal information be collected and used?

The information you provide in your application is collected under the authority of the Natural Sciences and Engineering Research Council Act and stored in a series of NSERC data banks described in Info Source. Details on the use and disclosure of this information are described in the Use and Disclosure of Personal Information Provided to NSERC, in the NSERC program literature and below. The information is used in accordance with the Access to Information Act and the Privacy Act (ATIP). Consult the CCV Web site for the This link will take you to another Web site Privacy Statement on the Canadian Common CV (collection and use of personal information in the CCV).

How do I access and complete my NSERC CCV?

Step 1—Registering and logging in

To create an NSERC CCV, go to: This link will take you to another Web site Canadian Common CV Web site. Follow the instructions to register and log in. 

Step 2—Selecting the NSERC CCV

  • Once you have logged in, select Funding from the CV drop-down menu located in the top menu bar.
  • From the drop-down menus, select the Funding Source and CV Type, then click Load.

Step 3—Completing the NSERC CCV

  • A List of Sections will appear. If you have previously entered information in the generic version of the CCV, this information will automatically populate any identical sections in your NSERC CCV.
  • Although not all sections of the NSERC CCV are mandatory, you should review all of the sections to ensure that you have completed those that are relevant to your application.

Step 4—Editing and adding entries

  • You must complete all mandatory fields (marked with an *) in the CCV.
  • Click the Pencil icon (Edit) icon to complete or update a section (e.g., the Identification section).
  • Click Add to create new entries in a section or subsection.
  • Click Done when you have completed a section or subsection.
  • Within a section, use the Submit? check box beside each entry to selectively chose the entries to be included in your NSERC CCV. You may also use the Submit All check box, as required.
  • Note that in certain sections of the CCV, NSERC limits the number of entries. Consult the instructions specific to each section for more details.
  • Sections that have errors or that are incomplete are denoted with an X.

Step 5—Submitting the NSERC CCV

  • Once you have completed the NSERC CCV, click Submit.
  • A confirmation number will automatically be provided onscreen after you agree to the consent statement.
  • Click History in the top menu bar to view your Submission History and preview your CCV in PDF format.

Step 6—Uploading the NSERC CCV to your application

  • Go to the Research Portal.
  • On your Welcome Page, find the intended application. Click Open. This will take you to the Application Overview page.
  • Within the Canadian Common CV Uploaded section, click Attach. The Common CV Upload page will appear.
  • Enter your NSERC CCV confirmation number and click Upload.
  • A message will appear indicating that you have successfully uploaded your CCV.
  • Within the Uploaded Canadian Common CV section, Click on the CV File Title link to preview your CV.
  • If you are unable to preview your CCV or receive an error message, verify that you have the correct confirmation number.
  • If the errors persist, contact the On-line Services Helpdesk.

Instructions

In the NSERC CCV, click the Question mark icon for information on what needs to be provided in a section or field. Additional details on some of the requested information can be found below. 

Notes:

  • In sections where a year limitation is imposed (e.g. six years), the system will validate the information that can be included (back to January 1 of the first permissible year). Entries exceeding the limit will not be accepted.
  • In sections where the “End Date” field is mandatory, enter the anticipated end date should the activity still be on-going.
Section Name Information Requested

Personal Information (Mandatory)

Identification, Language Skills, Address, Telephone, E-mail

Note: Peer reviewers will have access to your Family Name, Middle Name and First Name but no other personal information.

Education (Mandatory)

Degrees and Diplomas

Recognitions

Prizes and Awards over the last six years.

User Profile (Mandatory)

Research Specialization Keywords

Enter keywords that best describe your area of expertise.

Notes:
The Research Disciplines, Areas of Research and Fields of Application codes have been temporarily removed from the NSERC version of the CCV because they do not currently reflect all of the natural sciences and engineering disciplines. They will be made available once they are updated.  The codes entered in the application in the Research Portal are the ones used for the NSERC peer review process.

The data in the User Profile may be used for statistical purposes; it is not shared with peer reviewers.

Employment (Mandatory)

Academic Work Experience, Non-Academic Work Experience, Affiliations, Leaves of Absence and Impact on Research

  • Academic Work Experience

Enter your current and past academic work experience.

If you currently have a firm written offer but have not taken up the position at the time of application, enter the information related to the offered position.

If you currently hold an adjunct professor, professor emeritus or part-time position, or an appointment that is not a tenure or tenure-track, you must complete the Work Description field and provide the following information:

  • the nature of your research, teaching, training, administrative and other activities; and
  • the time typically spent on location at the post-secondary institution on each of these activities (e.g., one day every week, two weeks every four months).
  • Non-Academic Work Experience

Enter your current and past non-academic work experience.

If you currently hold a non-academic position, you must complete the Work Description field and provide the following information:

  • the nature of your research program and other activities at your other place of employment; and
  • the relationship between your research program at this organization and the proposed research. Refer to the institutionís involvement in research and development, if possible.
  • Leaves of Absence and Impact on Research

Provide information on any leave of absence that affected research activities and/or dissemination of research results.

Research Funding History

List all sources of support (including NSERC grants and university start-up funds) held as an applicant or a co-applicant, such as:

  • support held in the past six years but now completed;
  • support currently held; and
  • support currently applied for (under review).

Notes:  

  • Amounts should be reported in Canadian dollars (CDN$).
  • A “Declined” funding status in this section refers to an award that was offered and then declined by the applicant.
  • Do not include unsuccessful applications.

Activities

Supervisory Activities, Administrative Activities, Advisory Activities, Knowledge and Technology Translation Activities, International Collaboration Activities

Describe your various activities over the last six years.

Supervisory Activities

Include only the Supervision Role of “Principal Supervisor” and “Co-supervisor”.

Do not include students supervised as part of an undergraduate course.

Do not include activities as part of thesis supervisory committees.

“Students” in this section refers to students ranging from undergraduate theses and summer projects to the postdoctoral level, and includes research associates.

Under the field Present Position, include the name of the organization and its location.

Assessment and Review Activities

In this section, include review activities related to the assessment of an institution. Other assessment and review activities such as journal reviews and external reviews of research funding applications are not required in the NSERC CCV. You may describe these activities in the application as part of the Additional Information on Contributions section, if relevant.

Knowledge and Technology Translation

List those related to practical application. Refer to Intellectual Property, below, for patent, licensing, disclosure, registered copyright and trademark contributions.

Memberships

Committee and Other Memberships over the last six years.

Do not include activities as part of thesis committees.

Contributions (Mandatory)

Describe your contributions to research over the last six years.

  • This section is mandatory; however, you are NOT required to complete all categories.
  • Use an asterisk to identify students who are co-authors on the contributions listed.
  • Any delays in research activities and/or dissemination of research results should be described under the Section Employment (Leaves of Absence and Impact on Research).

Consult the Policy and Guidelines on the Assessment of Contributions to Research and Training, the Guidelines for the Preparation and Review of Applications in Engineering and the Applied Sciences and the Guidelines for the Preparation and Review of Applications in Interdisciplinary Research for additional information.

  • Presentations

Presentations that you have given at various conferences and events.

  • Interviews and Media Relations

Broadcast Interviews, Text Interviews

  • Publications
Journal Articles, Journal Issues, Books, Book Chapters, Reports, Manuals, Conference Publications (e.g., abstracts, papers, posters)

To import publications go to Utilities in the top menu bar. Select Import publication from Web or Import publication from file.
  • Intellectual Property

Patents, Licenses, Disclosures, Registered Copyrights, Trademarks

Note

NSERC requires additional information to assess the researcher and contributions to the training of highly qualified personnel. In the Research Portal, as part of your funding application, you will be asked to provide:

  • your most significant contributions to research and/or to practical applications;
  • additional details on the contributions listed in your CCV; and
  • clarification on your contributions to the training of highly qualified personnel.

Obtaining consent from individuals supervised

To comply with federal Privacy Act provisions governing the collection of personal information, applicants are asked to obtain consent from individuals they have supervised before providing personal data about them to NSERC. In seeking this consent, the NSERC applicant must inform these individuals which data will be supplied and assure them that information will be used solely by NSERC and only for the purpose of assessing the applicant’s contribution to training of highly qualified personnel. To avoid the need to seek consent several times for multiple applications, applicants only need to seek consent from an individual supervised once for a six-year period.

The Consent to Provide Limited Personal Information about Highly Qualified Personnel (HQP) to NSERC form must be obtained from these individuals and retained by the applicant. If the trainee provides consent by e-mail, the message must include confirmation that he or she has read and agrees to the text of the consent form.

If consent cannot be obtained, applicants are asked to withhold names or other information that would identify those supervised. You may enter “Unknown” in those cases and provide the type of training and status, number of years supervised or co-supervised, a general description of the project or thesis and a general indication of the individual’s present position, if known.

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