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Canadian Common CV (Canada Graduate Scholarships-Master’s Program) – Frequently Asked Questions

For reasons of brevity, the Canada Graduate Scholarships-Master's (CGS M) Canadian Common CV will be referred to as CCV in this document.

Background

  1. Why does the CGS M Program use the CCV?
  2. Which CCV template should I use?

Completing the CGS M Program CCV

  1. What should I do if "Password Recovery" fails?
  2. How do I know which sections and fields are mandatory in the CCV?
  3. What should I do if the CCV research codes do not reflect my discipline or research area?
  4. How should I enter information about my degrees?
  5. What type of information can I include in the Research section for the Leaves of Absence and Impact on Research?
  6. How do I upload my CCV to my application?
  7. How do I confirm that my CCV was successfully uploaded to my application?
  8. How do I download a PDF copy of my CCV?

Data migration

  1. If I have an existing CCV, will my data be used to populate the new CCV?
  2. Will my information be lost as a result of changes or upgrades to the CCV?

Support

  1. Who do I contact if I need help completing the CCV?

Background

1. Why does the CGS M Program use the CCV?

The CCV allows you to maintain CV data in a single, centralized Canadian repository. It can be used to apply to a growing number of funding organizations across Canada, including the three federal granting agencies and the Canada Foundation for Innovation.

The vision and objectives for the CCV are to:

  • streamline procedures and lighten the load on the research community when applying for funding, on the principle that CV data is entered once and can be readily utilized in a manner that suits the requirements of any subscribing funding organization (each will have its own template sharing certain common fields);
  • facilitate the collection of a common data set required by agencies; and
  • create a public repository which will showcase Canadian researcher expertise.

2. Which CCV template should I use?

Ensure that you use the correct template. From the Funding Source dropdown menu, select CGS-Master's and from the CV Type, select CGS-Master's and then click Load. You must use the CGS-Master's template (CV type). Other CCV templates will not be accepted and cannot be uploaded onto the Research Portal.

Completing the CGS M Program CCV

3. What should I do if "Password Recovery" fails?

Contact us if you cannot recover your CCV password. Our business hours are Monday to Friday, 8:30 a.m. to 4:30 p.m. (ET).

4. How do I know which sections and fields are mandatory in the CCV?

Mandatory fields are marked with an asterisk.

If you click the question mark icon  adjacent to a section heading and "A minimum of 1 record(s) must be submitted" appears, then it is a mandatory section. The pop-up message will provide detailed requirements. Note: Not all sections of the CCV are mandatory, however, you should still review each section to ensure that you have completed the ones that are relevant to your application.

A CCV represents one’s personal experience, and thus the applicant is the best person to determine the best section to list specific information and what type of information will positively impact their application.

5. What should I do if the CCV research codes do not reflect my discipline or research area?

Select those that best fit your expertise and use the research specialization keywords to further augment your profile.

You can add more detailed research subject codes to your application through the Research Portal.

6. How should I enter information about my degrees?

Every degree (Bachelor, Master's and Doctorate) can be recorded in the CCV whether they are complete or in progress, including degrees from which you have withdrawn.

If you have been or will be fast-tracked to a doctoral program, you should record your Master's and doctoral studies separately as outlined below:

Master's studies

  • Enter your Master's information
  • Select In Progress as the Degree Status
  • Enter the Degree Start Date
  • Do not enter any information in the following fields:
      • Degree Received Date
      • Degree Expected Date
  • Click Done

Doctoral studies

  • Enter your doctoral degree information
  • Select In Progress as the Degree Status
  • Enter the Degree Start Date
  • Click Done

If you have been or will be pursuing a combined program, you should:

  • Record each "level of study" separately. In the case of a MD/PhD program, for example, create one entry selecting the Degree Type Bachelor's, and one entry selecting the Degree Type Doctoral.
  • Follow these steps for each entry:
      • Enter your degree information
      • Enter the same Degree name (e.g. MD/PhD)
      • Select In Progress as the Degree Status
      • Enter the same Degree Start Date
      • Do not enter a Degree Received Date
      • Click Done

7. What type of information can I include in the Research section for the Leaves of Absence and Impact on Research?

The Research section for the Leaves of Absence and Impact on Research is to be used to describe any special considerations that have had an effect on your performance or productivity. You can include any considerations that may have resulted in delays in disseminating your research results, such as health problems, family responsibilities, disabilities or other circumstances (for example, the time necessary to complete a monograph, file a patent, or commercialize an industrial process or product).

You can also explain any gaps in the chronology of your experience. The selection committee is instructed to take these circumstances into consideration when evaluating your application. If your current supervisor is unable to provide you with a reference assessment form, you may use this section to provide an explanation.

8. How do I upload my CCV to my application?

Follow the step-by-step Instructions for completing the CCV and uploading it to your application using the Research Portal.

9. How do I confirm that my CCV was successfully uploaded to my application?

Once you have completed the steps to upload your CCV as outlined in the Instructions, a message will appear indicating that you have successfully uploaded your CCV to your CGS M application. You can also confirm the successful upload of your CCV by returning to the Application Overview page and scrolling down to the Canadian Common CVs Attached section. A green checkmark will indicate that your CCV has been uploaded. It is also important to verify that the appropriate version of your CCV has been uploaded by clicking on View. You are encouraged to save a copy for your records.

10. How do I download a PDF copy of my CCV?

As indicated in Step 5 of the Instructions, go to the History tab after submitting your CCV to download a PDF copy.

Data migration

11. If I have an existing CCV, will my data be used to populate the new CCV?

Yes. If you have already prepared a CCV for another organization, simply log in to your account and select the CGS-Master’s CV type. Your existing data will populate the CGS-Master’s Program CCV, but you should still review it carefully since mandatory fields vary from one funding organization's template to another.

12. Will my information be lost as a result of changes or upgrades to the CCV?

The CCV is continuously improving based on feedback received from the research community. Scheduled upgrades to the CCV will be communicated on a regular basis.

If an upgrade is expected to affect information already entered in the system, a data conversion strategy is put in place to minimize the impact on users. Consult the This link will take you to another Web site Release Notes page of the CCV website to learn about previous and upcoming releases.

In rare cases where data needs to be re-entered in the CCV, you will be contacted directly regarding the impact and next steps for updating your information.

Support

13. Whom do I contact if I need help completing the CCV?

If you've followed the step-by-step Instructions for completing the CCV and still require help, the Faculty of Graduate Studies (or its equivalent) at your proposed host institution may provide useful tips. 

You can also contact any of Canada's three federal granting agencies for information on completing the CCV. You should communicate with the agency whose mandate corresponds to your field of research.

CIHR
Tel.: 613-952-0763
Email: cgsma@cihr-irsc.gc.ca

NSERC
Contact List
Email: schol@nserc-crsng.gc.ca

SSHRC
Tel.: 613-943-7777
Email: fellowships@sshrc-crsh.gc.ca

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