Access to Information and Privacy
2021-2022 Statistical Report on the Privacy Act
Name of institution: Natural Sciences and Engineering Research Council of Canada
Reporting period: 2021-04-01 to 2022-03-31
Section 1: Requests Under the Privacy Act
1.1 Number of requests
| - |
Number of Requests |
| Received during reporting period |
2 |
| Outstanding from previous reporting period |
23 |
- Outstanding from previous reporting period
|
17 |
- Outstanding from more than one reporting period
|
6 |
| Total |
25 |
| Closed during reporting period |
13 |
| Carried over to next reporting period |
12 |
- Carried over within legislated timeline
|
2 |
- Carried over beyond legislated timeline
|
10 |
1.2 Channels of requests
| Source |
Number of Requests |
| Online |
2 |
| E-mail |
0 |
| Mail |
0 |
| In person |
0 |
| Phone |
0 |
| Fax |
0 |
| Total |
2 |
Section 2: Informal Requests
2.1 Number of informal requests
| - |
Number of Requests |
| Received during reporting periods |
0 |
| Outstanding from previous reporting period |
0 |
- Outstanding from previous reporting period
|
0 |
- Outstanding from more than one reporting period
|
0 |
| Total |
0 |
| Closed during reporting period |
0 |
| Carried over to next reporting period |
0 |
2.2 Channels of informal requests
| Source |
Number of Requests |
| Online |
0 |
| E-mail |
0 |
| Mail |
0 |
| In person |
0 |
| Phone |
0 |
| Fax |
0 |
| Total |
0 |
2.3 Completion time of informal requests
| Completion Time |
| 1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More than 365 Days |
Total |
| 0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
2.4 Pages released informally
| Less Than 100 Pages Released |
100-500 Pages Released |
501-1000 Pages Released |
1001-5000 Pages Released |
More Than 5000 Pages Released |
| Number of Requests |
Pages Released |
Number of Requests |
Pages Released |
Number of Requests |
Pages Released |
Number of Requests |
Pages Released |
Number of Requests |
Pages Released |
| 0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Section 3: Requests Closed During the Reporting Period
3.1 Disposition and completion time
| Disposition of Requests |
Completion Time |
| 1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total |
| All disclosed |
0 |
0 |
0 |
0 |
0 |
6 |
0 |
6 |
| Disclosed in part |
0 |
0 |
0 |
0 |
1 |
4 |
0 |
5 |
| All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| No records exist |
0 |
0 |
0 |
0 |
0 |
2 |
0 |
2 |
| Request abandoned |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
0 |
1 |
12 |
0 |
13 |
3.2 Exemptions
| Section |
Number of Requests |
Section |
Number of Requests |
Section |
Number of Requests |
| 18(2) |
0 |
22(1)(a)(i) |
0 |
23(a) |
0 |
| 19(1)(a) |
0 |
22(1)(a)(ii) |
0 |
23(b) |
0 |
| 19(1)(b) |
0 |
22(1)(a)(iii) |
0 |
24(a) |
0 |
| 19(1)(c) |
0 |
21(1)(b) |
0 |
24(b) |
0 |
| 19(1)(d) |
0 |
22(1)(c) |
0 |
25 |
0 |
| 19(1)(e) |
0 |
22(2) |
0 |
26 |
5 |
| 19(1)(f) |
0 |
22.1 |
0 |
27 |
1 |
| 20 |
0 |
22.2 |
0 |
27.1 |
0 |
| 21 |
0 |
22.3 |
0 |
28 |
0 |
| - |
- |
22.4 |
0 |
- |
- |
3.3 Exclusions
| Section |
Number of Requests |
Section |
Number of Requests |
Section |
Number of Requests |
| 69(1)(a) |
0 |
70(1) |
0 |
70(1)(d) |
0 |
| 69(1)(b) |
0 |
70(1)(a) |
0 |
70(1)(e) |
0 |
| 69.1 |
0 |
70(1)(b) |
0 |
70(1)(f) |
0 |
| - |
- |
70(1)(c) |
0 |
70.1 |
0 |
3.4 Format of information released
| Paper |
Electronic |
Other |
| E-record |
Data set |
Video |
Audio |
| 0 |
11 |
0 |
0 |
0 |
0 |
3.5 Complexity
3.5.1 Relevant pages processed and disclosed for paper and e-record formats
| Number of Pages Processed |
Number of Pages Disclosed |
Number of Requests |
| 5074 |
1251 |
11 |
3.5.2 Relevant pages processed by request disposition for paper and e-record formats by size of requests
| Disposition |
Less than 100 Pages Processed |
100-500 Pages Processed |
501-1,000 Pages Processed |
1,001-5,000 Pages Processed |
More than 5,000 Pages Processed |
| Number of Requests |
Pages Processed |
Number of Requests |
Pages Processed |
Number of Requests |
Pages Processed |
Number of Requests |
Pages Processed |
Number of Requests |
Pages Processed |
| All disclosed |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Disclosed in part |
2 |
94 |
2 |
500 |
0 |
0 |
1 |
4480 |
0 |
0 |
| All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Request abandoned |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
2 |
94 |
8 |
500 |
0 |
0 |
1 |
4480 |
0 |
0 |
3.5.3 Relevant minutes processed and disclosed for audio formats
| Number of Minutes Processed |
Number of Minutes Disclosed |
Number of Requests |
| 0 |
0 |
0 |
3.5.4 Relevant minutes processed per request disposition for audio formats by size of requests
| Disposition |
Less than 60 Minutes Processed |
60-120 Minutes Processed |
More than 120 Minutes Processed |
| Number of Requests |
Minutes Processed |
Number of Requests |
Minutes Processed |
Number of Requests |
Minutes Processed |
| All disclosed |
0 |
0 |
0 |
0 |
0 |
0 |
| Disclosed in part |
0 |
0 |
0 |
0 |
0 |
0 |
| All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
| Request abandoned |
0 |
0 |
0 |
0 |
0 |
0 |
| Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
0 |
0 |
0 |
3.5.5 Relevant minutes processed and disclosed for video formats
| Number of Minutes Processed |
Number of Minutes Disclosed |
Number of Requests |
| 0 |
0 |
0 |
3.5.6 Relevant minutes processed per request disposition for video formats by size of requests
| Disposition |
Less than 60 Minutes Processed |
60-120 Minutes Processed |
More than 120 Minutes Processed |
| Number of Requests |
Minutes Processed |
Number of Requests |
Minutes Processed |
Number of Requests |
Minutes Processed |
| All disclosed |
0 |
0 |
0 |
0 |
0 |
0 |
| Disclosed in part |
0 |
0 |
0 |
0 |
0 |
0 |
| All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
| Request abandoned |
0 |
0 |
0 |
0 |
0 |
0 |
| Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
0 |
0 |
0 |
3.5.7 Other complexities
| Disposition |
Consultation Required |
Legal Advice Sought |
Interwoven Information |
Other |
Total |
| All disclosed |
0 |
0 |
6 |
0 |
6 |
| Disclosed in part |
0 |
0 |
5 |
0 |
5 |
| All exempted |
0 |
0 |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
0 |
0 |
| Request abandoned |
0 |
0 |
0 |
0 |
0 |
| Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
| Total |
0 |
0 |
11 |
0 |
11 |
3.6 Closed requests
3.6.1 Requests closed within legislated timelines
| Number of requests closed within legislated timelines |
0 |
| Percentage of requests closed within legislated timelines (%) |
0 |
3.7 Deemed refusals
3.7.1 Reasons for not meeting legislated timelines
| Number of Requests Closed Past the Legislated Timelines |
Principal Reason |
| Interference with Operations / Workload |
External Consultation |
Internal Consultation |
Other |
| 13 |
13 |
0 |
0 |
0 |
3.7.2 Requests closed beyond legislated timelines (including any extension taken)
| Number of Days Past Legislated Timelines |
Number of Requests Past Legislated Timeline Where No Extension Was Taken |
Number of Requests Past Legislated Timeline Where an Extension Was Taken |
Total |
| 1 to 15 days |
0 |
0 |
0 |
| 16 to 30 days |
0 |
0 |
0 |
| 31 to 60 days |
0 |
0 |
0 |
| 61 to 120 days |
0 |
1 |
1 |
| 121 to 180 days |
0 |
2 |
2 |
| 181 to 365 days |
0 |
10 |
10 |
| More than 365 days |
0 |
0 |
0 |
| Total |
0 |
13 |
13 |
3.8 Requests for translation
| Translation Requests |
Accepted |
Refused |
Total |
| English to French |
0 |
0 |
0 |
| French to English |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
Section 4: Disclosures Under Subsections 8(2) and 8(5)
| Paragraph 8(2)(e) |
Paragraph 8(2)(m) |
Paragraph 8(5) |
Total |
| 0 |
0 |
0 |
0 |
Section 5: Requests for Correction of Personal Information and Notations
| Disposition for Correction Requests Received |
Number |
| Notations attached |
0 |
| Requests for correction accepted |
0 |
| Total |
0 |
Section 6: Extensions
6.1 Reasons for extensions
| Number of requests where an extension was taken |
15(a)(i) Interference with Operations |
15(a)(ii) Consultation |
15(b) Translation Purposes or Conversion |
| Further review required to determine exemptions |
Large volume of pages |
Large volume of requests |
Documents are difficult to obtain |
Cabinet Confidence Section (Section 70) |
External |
Internal |
| 13 |
0 |
1 |
12 |
0 |
0 |
0 |
0 |
0 |
6.2 Length of extensions
| Length of extensions |
15(a)(i) Interference with Operations |
15(a)(ii) Consultation |
15(b) Translation Purposes or Conversion |
| Further review required to determine exemptions |
Large volume of pages |
Large volume of requests |
Documents are difficult to obtain |
Cabinet Confidence Section (Section 70) |
External |
Internal |
| 1 to 15 days |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 16 to 30 days |
0 |
1 |
12 |
0 |
0 |
0 |
0 |
0 |
| 31 days or greater |
- |
- |
- |
- |
- |
- |
- |
- |
| Total |
0 |
1 |
12 |
0 |
0 |
0 |
0 |
0 |
Section 7: Consultations Received from Other Institutions and Organizations
7.1 Consultations received from other Government of Canada institutions and other organizations
| Consultations |
Other Government of Canada Institutions |
Number of Pages to Review |
Other Organizations |
Number of Pages to Review |
| Received during reporting period |
0 |
0 |
0 |
0 |
| Outstanding from the previous reporting period |
0 |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
0 |
| Closed during the reporting period |
0 |
0 |
0 |
0 |
| Carried over within negotiated timelines |
0 |
0 |
0 |
0 |
| Carried over beyond negotiated timelines |
0 |
0 |
0 |
0 |
7.2 Recommendations and completion time for consultations received from other Government of Canada institutions
| Recommendation |
Number of Days Required to Complete Consultation Requests |
| 1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More than 365 Days |
Total |
| Disclose entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Disclose in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Exempt entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Exclude entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Other |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
7.3 Recommendations and completion time for consultations received from other organizations outside the Government of Canada
| Recommendation |
Number of Days Required to Complete Consultation Requests |
| 1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More than 365 Days |
Total |
| Disclose entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Disclose in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Exempt entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Exclude entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Other |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Section 8: Completion Time of Consultations on Cabinet Confidences
8.1 Requests with Legal Services
| Number of Days |
Fewer than 100 Pages Processed |
100-500 Pages Processed |
501-1,000 Pages Processed |
1,001-5,000 Pages Processed |
More Than 5,000 Pages Processed |
| Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
| 1 to 15 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 16 to 30 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 31 to 60 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 61 to 120 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 121 to 180 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 181 to 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| More than 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
8.2 Requests with Privy Council Office
| Number of Days |
Fewer than 100 Pages Processed |
100-500 Pages Processed |
501-1,000 Pages Processed |
1,001-5,000 Pages Processed |
More than 5,000 Pages Processed |
| Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
| 1 to 15 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 16 to 30 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 31 to 60 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 61 to 120 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 121 to 180 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 181 to 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| More than 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Section 9: Complaints and Investigations Notices Received
| Section 31 |
Section 33 |
Section 35 |
Court action |
Total |
| 4 |
4 |
4 |
0 |
12 |
Section 10: Privacy Impact Assessments (PIAs) and Personal Information Banks (PIBs)
10.1 Privacy Impact Assessments
| Number of PIAs completed |
0 |
| Number of PIAs modified |
0 |
10.2 Institution-specific and Central Personal Information Banks
| Personal Information Banks |
Active |
Created |
Terminated |
Modified |
| Institution-specific |
11 |
0 |
0 |
0 |
| Central |
0 |
0 |
0 |
0 |
| Total |
11 |
0 |
0 |
0 |
Section 11: Privacy Breaches
11.1 Material Privacy Breaches reported
| Number of material privacy breaches reported to TBS |
0 |
| Number of material privacy breaches reported to OPC |
0 |
11.2 Non-Material Privacy Breaches
| Number of non-material privacy breaches |
6 |
Section 12: Resources Related to the Privacy Act
12.1 Allocated Costs
| Expenditures |
Amount |
| Salaries |
$156,250 |
| Overtime |
$0 |
| Goods and Services |
$59,292 |
- Professional services contracts
|
$57,420 |
|
$1,872 |
| Total |
$215,542 |
12.2 Human Resources
| Resources |
Person Years Dedicated to Privacy Activities |
| Full-time employees |
1.455 |
| Part-time and casual employees |
0.070 |
| Regional staff |
0.000 |
| Consultants and agency personnel |
0.630 |
| Students |
0.050 |
| Total |
2.205 |
