Role of partner organizations
In an R&D project considered for an Alliance grant, the partner organizations must contribute funding to support the project, where applicable (see tables of cost-sharing options), either individually or collectively. Each partner organization must play an active role in the project and make in-kind contributions through at least one of the following roles*:
- Active participation in project research activities
- Application of project research results to help achieve the desired outcomes
- Active participation in translating or mobilizing the knowledge produced by the project to generate the greatest possible economic, social and/or environmental benefits for Canada and Canadians
At least one partner organization must be recognized for cost-sharing with NSERC and must make cash contributions commensurate with the applicable cost-sharing ratio (see tables of cost-sharing options). To be recognized for cost-sharing, a partner organization must
- be listed as a type of organization whose cash contributions can be recognized for cost-sharing with NSERC in the table presented in section 1 below
- meet the detailed requirements that apply to the partner organization’s sector (private, Canadian public or Canadian not-for-profit), which are presented in section 2 below
In reviewing your application for an Alliance grant, NSERC will assess the relevance and potential impact of each partner organization and their proposed in-kind contributions. We will give priority to funding projects that demonstrate clear relevance to the partner organizations and potential to provide economic, social and/or environmental benefits for Canada and Canadians.
All partner organizations, including foreign and multinational companies, are responsible for complying with NSERC policies and procedures, and with other Canadian laws, regulations, standards or policies that apply to the collaborative research activities outlined in the proposal. In rare cases, restrictions such as Canadian economic sanctions may apply to partnerships with foreign companies.
Partners will be asked by the applicant to participate in the application by completing a partner organization form (see instructions). In addition, at NSERC’s request, a partner organization must provide supplemental information that describes the organization and enables NSERC to determine if the partner organization can be considered in NSERC’s cost-sharing calculations.
*Active participation in the project and in-kind contributions are not required from funding organizations (e.g., other provincial or federal funding agencies) providing financial support to the project.
Number of participating organizations
If you are applying for an Alliance grant for an R&D project, you can include just one partner organization or several—whichever you need to support the planned activities (given their size and scope) and produce the desired research results and widest possible benefits. Your application must demonstrate that the contributions and involvement of the partner organization or organizations will create the necessary conditions for the project’s success.
Cash contributions from partner organizations
To determine which of your proposed partner organizations can be recognized for cost-sharing and how much funding you can request from NSERC to support your project, follow the three steps below. Alternatively, you may complete the partner organization self-assessment tool.
- Check where each partner organization is listed in the following table.
Types of partner organizations whose cash contributions can and cannot be recognized in NSERC cost-sharing calculations
| Private sector
|
Cash contributions can be recognized (if NSERC cost-sharing requirements are met) |
Cash contributions cannot be recognized |
- Canadian private companies
- Multinationals with business operations in Canada
- Foreign companies (only if they are partnering with a Canadian partner organization that is recognized in NSERC’s cost-sharing calculations)
|
- Venture capital/angel investors
- Holding companies
- Companies with fewer than two full-time employees
|
|
Canadian public sector
|
Cash contributions can be recognized (if NSERC cost-sharing requirements are met) |
Cash contributions cannot be recognized |
- Municipalities and local or regional governments established by or under provincial or territorial statute
- Provincial/territorial government departments
- Federal government departments
- Indigenous organizations
- Public utilities
- Crown corporations
|
- Funding organizations (federal, provincial, territorial, international) whose primary mission is to fund R&D
- Organizations whose primary mission is to perform R&D
- Foreign governments
|
|
Canadian not-for-profit
|
Cash contributions can be recognized (if NSERC cost-sharing requirements are met) |
Cash contributions cannot be recognized |
- Producer groups
- Industrial associations
- Registered charities that have a mandate to carry out and apply research (within natural sciences and engineering)
- Organizations whose primary mission is to maintain collections (e.g., historical, scientific, artistic or cultural) for the public good, such as libraries, museums, zoos or aquariums
- Community organizations
|
- Not-for-profit organizations whose primary mission is to fund R&D and are funded or controlled primarily by government
- Post-secondary institutions
- Incubators and accelerators
- Other registered charities
- Hospitals and medical/clinical research institutes
- Philanthropic organizations
- Consortia with the majority of their funding originating from government sources
- Foreign not-for-profit organizations
- Individuals
|
- If the partner organization’s type is listed above as being recognized for cost-sharing, then determine whether it meets the following detailed requirements.
Requirements for partner organizations’ cash contributions to be recognized in NSERC cost-sharing calculations
-
Private sector
-
Canadian private sector
(includes Canadian public or private for-profit companies)
Partner organization must
- be federally or provincially/territorially incorporated
- have at least two full-time employees
(Note: All companies with fewer than five full-time employees must complete the Partner organization supplemental information questionnaire and attach it to the NSERC application)
- have staff with relevant expertise to collaborate actively in the project
- carry out R&D and/or produce goods or provide services in Canada
- have the financial, managerial and technical capacity to exploit the results of the proposed research within Canada
- operate from its own offices or facilities (i.e., not work from a home address, a virtual work setting or the campus of a university except in a recognized incubator or similar reserved space for start-ups)
- generate revenue from sales or the majority of its revenues must be from private-sector investment (i.e., government aid does not represent the majority of its revenues)
- operate independently (e.g., have a board of directors or similar oversight)
- comply with NSERC’s conflict of interest guidelines for partner organizations
-
Multinational companies
The following two situations will be considered for NSERC cost-sharing:
- The multinational company has business operations in Canada, and it plans to make its cash and in-kind contributions toward your research project from any of its Canadian locations. In this case, the company’s Canadian-based operations must meet the partner organization requirements outlined in the Canadian private sector category.
- The multinational company is either headquartered in Canada or has a medium or large Canadian subsidiary (more than 100 employees) that produces goods or services within Canada or that carries out R&D in Canada.
In this case, the company has the option to make some or all of its cash and/or in-kind contributions to your Canadian research project from any of its locations outside Canada. The following requirements must be met and the benefits to Canada and Canadians must be clearly demonstrated.
The location(s) outside Canada that is/are chosen to contribute to the collaboration must
- have R&D facilities and capabilities suitable for the project
- have the research and financial capacity to collaborate in the project
- carry out business activities that are aligned with the research objectives
Note: The value of the cash contributions recognized by NSERC will be determined in Canadian dollars at the time of application for the duration of the grant and will not be adjusted by NSERC to reflect fluctuations in the currency exchange rate.
-
Foreign companies
(defined as a company incorporated outside of Canada that does not carry out R&D or produce/manufacture goods or services in Canada)
Must
- participate with at least one Canadian partner organization that is recognized in NSERC’s cost-sharing calculation and meets all of NSERC’s partner organization requirements
- demonstrate that it has the research and financial capacity to collaborate in the project
- clearly outline in the proposal the benefits to Canada and Canadians of including the foreign company in the research project
Note: The cash contribution toward the project will be recognized as it is for Canadian companies. The value of the cash contributions will be determined in Canadian dollars at the time of application for the duration of the grant and will not be adjusted by NSERC to reflect fluctuations in the currency exchange rate.
-
Public sector
-
Canadian public sector
Crown corporations (including other public organizations owned by Crown corporations)
Indigenous organizations
Municipalities, local or regional governments established by or under provincial or territorial statute
Provincial/territorial or federal government departments
Must have staff who will play an active role in the project’s research activities and either
- have a mandate to create or modify policy or regulation that is relevant to the proposed project and the capacity to use the research results, or
- have the capacity to exploit the research results directly for economic gain
Note: In some cases, funding from a grants and contributions program may be recognized for cost-sharing if the above conditions are met.
-
Not-for-profit sector
-
Canadian producer groups and industrial associations
Must
- be legally established as an organization under applicable federal, provincial or territorial statutes
- have the mandate to coordinate and fund research in areas of importance for the group or sector the organization represents
- demonstrate in the proposal that staff with relevant expertise to collaborate in the project will be involved, either directly or through one or more of the organization’s members
- clearly outline in the proposal the roles and contributions of the organization’s members that intend to participate in the project, if applicable
- clearly outline in the proposal a credible plan to exploit the research results and demonstrate the availability of resources to implement the results, either directly or through one or more of the organization’s members
Note: In option 1, the percentage of the project’s funding covered by an Alliance grant will be determined by the global size and the type of the partner organization(s) (association or group, or member[s] of the association or group) with relevant expertise and resources to directly implement the project’s results (see the frequently asked questions).
-
Canadian registered charities
Must
- have a mandate to carry out and apply natural sciences and engineering research
- employ staff with relevant expertise to collaborate in the project
- have a credible plan to exploit the research results and the resources to implement the results
-
Canadian organizations whose primary mission is to maintain collections
(e.g., historical, scientific, artistic or cultural) for the public good such as libraries, museums, zoos or aquariums
Must
- employ staff with relevant expertise to collaborate in the project
- have a credible plan to exploit the research results, and the necessary resources to implement the results
-
Canadian not-for-profit community organizations
Must
- have the ability to contribute to guiding the research
- have a credible plan and the resources to use the research results for the public good
|
- On the Alliance grants web page, refer to the cost-sharing options tables to determine the amount of NSERC’s potential cash contribution as a percentage of the project cost based on the size of the partner organization and the type of partnership. For option 2 applications, partner organizations must include at least one organization whose contributions would be recognized for NSERC cost-sharing in the project, even if the partner is not providing funding in this particular application.
Conflict of interest guidelines for partner organizations
You must ensure that each and every partner organization is at arm’s length (independent) from the academic institution, you, as the applicant, and your co-applicants and any other participants in the academic research team. A partner organization is not at arm’s length if you, as the applicant, or your co-applicants or any other participants in the academic research team
- have an ownership position in the partner organization
- are employed by the partner organization in any role, whether salaried or not
- are a member of a governing board of the partner organization
- are related (i.e., are connected by blood relationship, marriage or common-law partnership or adoption) to a person who controls, or who is a member of a governing board that controls, the partner organization
Each and every partner organization must be under the effective day-to-day management control of someone other than the university, applicant, co-applicant(s) or other participant with financial authority on the grant (in a private-sector organization, this precludes these individuals from holding key executive positions such as president, CEO, chief scientific officer, vice-president R&D, etc.).
A researcher’s own company is not normally able to participate as a partner organization in a project in which the researcher is the applicant, co-applicant or other participant with financial authority on the grant. However, such a researcher-owned partner organization may be able to participate if these individuals and the academic institution can be demonstrated to be sufficiently independent from the partner organization’s management and operations, and if they and their relatives (if applicable) do not have a combined controlling interest in the partner organization (i.e., combined or sole ownership must be less than 30%). You must discuss the specific situation with NSERC before applying.
Note: You, the university, your co-applicants or a participant with financial authority on the grant must comply with conflict of interest requirements in the Tri-agency framework: Responsible conduct of research, university policies and the Agreement on the administration of agency grants and awards by research institutions. You, the university, your co-applicants and your partner organizations must comply with NSERC’s Policy on intellectual property.
