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Selection criteria

The following table describes the criteria that the selection committee will use to evaluate each submission. Note that your submission must clearly demonstrate how your proposal meets each specific criterion. It is highly recommended that you address all indicators and provide all relevant requested evidence in your application.

In your application, use the criteria and indicators as headings and subheadings to structure your proposal.

Criterion Excellence of the organization (30%)

Indicator Evidence to be provided in application
Ability of organization and its staff to deliver the proposed program(s) successfully Relevant background of the organization
Previous awards/grants received
Education/experience of staff and how this supports the organization’s science or engineering promotion to young people
Continuity of the organization Commitment to attaining goals
Evidence of sustainability
Contributions to the science, engineering and education communities
Communication Publicity activities of the organization and its program(s) aimed at the public
Examples of networking with and/or mentoring others involved in science and engineering promotion to share best practices
Financial status (not included in five-page limit) Realistic budget forecast and budget justification
Ability to raise funds from non-federal sources
Letters of commitment from outside sources
Letter of commitment from the host organization (for post-secondary institutions only)


Criterion – Quality of the program (30%)

Indicator Evidence to be provided in application
Program objectives Objectives consistent with those of PromoScience
Plans to show how objectives will be attained
Program content Detailed description of program(s) and what participants will do
Brief description of COVID-19 mitigations for the activity(ies)
Suitability for intended audience
Focus on the natural sciences and engineering
Originality/creativity Differences from other groups
Need for activity(ies)


Criterion – Impact and reach (40%)

Indicator Evidence to be provided in application
Impact of program(s) on target groups Quality of the program interaction (number of participants, number of interactions with program per participant)
Success stories
Evaluation plan and highlights from past program evaluations
Participant feedback (testimonials, survey results, numbers of repeat participants, increased demand for program, etc.)
Carefully selected letters of reference
Impact of PromoScience funding Explanation of the added value or benefits that funding will bring to the organization, its program(s) and, ultimately, its participants
For applicants with past or current PromoScience funding: one-page activity report
Target audience Profile of participants (age, background, numbers reached)
Geographical reach (i.e., national, provincial)
Transferability to other geographical areas
Focus on under-represented and disadvantaged groups (include evidence relevant to your strategy) Plans and strategies to make activities inclusive for participants1
Specific groups targeted based on gender, ethnicity, language, geographical location or economic status
Letter of reference from organization linked to under-represented target audience


1Inclusive programming consists of activities in which all people are respected and have access to the same opportunities, and where each individual—including those from under-represented and disadvantaged groups— can reach their full potential, unimpeded by inequitable practices. Organizations should describe specific actions that acknowledge and address barriers to participation (such as physical, procedural, visible, invisible and unintentional barriers) in order to broaden access to the largest pool of potential participants and to improve the impact of the activities.