About the program
Read the program description before you complete the application.
Am I eligible to apply?
Consult the eligibility criteria for faculty to ensure that you can participate in this grant program as an applicant or a co-applicant.
Who completes the application?
The applicant and co-applicant(s) must complete their respective sections of the application as per the instructions, using the research portal. In addition, an NSERC Canadian Common CV (CCV) must be completed by the applicant and each co-applicant and be linked to the application.
Presentation standards
In the application, applicants and co-applicants must submit all requested information in agreement with research portal presentation and attachment standards. Incomplete applications and applications that do not meet the presentation standards may be rejected or may be at a disadvantage in comparison with those that are complete and respect the presentation standards. Information that is not required, based on the application instructions, will be removed.
Application deadlines
Your application must be received at your institution’s research grants office by its internal deadline date; contact your research grants office for this date.
The application must be received at NSERC by 8:00 p.m. (ET) on the deadline date. If it is not received by the deadline, it will be considered late and will be rejected. The application deadline is indicated in the program description, as well as on the Application deadlines and notification of decision page.
Once an application has been submitted to NSERC, it cannot be updated or modified, before or after the deadline.
Collection and use of personal information
The information you provide in your application is collected under the authority of the Natural Sciences and Engineering Research Council Act and stored in a series of NSERC data banks described in Information about programs and information holdings. Details on the use and disclosure of this information are described in Use and disclosure of personal information provided to NSERC, in the NSERC program literature and below. The personal information is used in accordance with the Access to Information Act and the Privacy Act.
Self-identification information (age, gender, Indigenous identity, person with a disability,visible minorities)
You are required to complete the self-identification form, which will support the agencies in monitoring the equity of their programs and design new measures that achieve greater equity, diversity and inclusion (EDI) in the research enterprise. This form is found in the user profile of the research portal. Self-identification information is collected on a voluntary basis. Your user profile self-identification information is not part of your application and is neither accessible to, nor shared with, external reviewers and/or selection committee members. Choosing not to self-identify for these purposes will have no consequences for your application. In funding opportunities where an agency may offer special consideration for members of a designated equity group, applicants will be asked to provide their consent separately to use their self-identification information for that purpose.
Whom should I contact for help?Administering organization
Organization – Select the organization that will administer the grant.
Department – Enter the department where you hold your eligible position. If your department is not in the list, select Head office.
Application
Application title – The title must be short and should describe the equipment requested. It may be used for publication purposes. Restrict the use of acronyms (e.g., DNA, NATO, etc.), and avoid company or trade names.
Language of the application – Indicate the language in which the application will be submitted. The main body of the application should be written in either English or French and not in a mix of both official languages. The NSERC CCV should be submitted in the same language as the application. The applicant and co-applicant(s) can download their NSERC CCV in either official language, see Uploading your NSERC CCV section for more details.
Suggested evaluation group– Select the evaluation group that best fits your research discipline. Your suggestion is used for the preliminary assignment of your application to the appropriate Research Tools and Instruments (RTI) selection committee. NSERC makes the final decision on the assignment.
Hours per month to be devoted to the research/activity, or use of equipment or facility – The applicant and each of the co-applicants must complete this section. Enter the number of hours per month you plan to devote to the use of the equipment requested.
A limit of 3,000 characters is allowed in the text box.
Provide a summary of the proposal in plain language that the public can understand. It will be available to the public if your proposal is funded.
Using simple terms, briefly describe the equipment that is requested, what it will be used for and the research activities it will enable. Indicate why and to whom the research activities are important, their anticipated outcomes and the benefits to the research field and to Canada.
If you wish, you may also provide a summary in the other official language in the text box for that purpose.
All project expenditures are subject to the principles and directives governing the appropriate use of grant funds as outlined in the Tri-agency guide on financial administration.
Type of expenditure | Eligible costs | Ineligible costs (ineligible funding costs must not be included in the application) |
---|---|---|
Equipment | Purchase or rental of equipment including taxes, shipping and handling | - |
Other |
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*Travel required for the supplier to install, repair and/or refurbish equipment is an eligible cost.
Applications for computing equipment are considered on the same basis as all other equipment applications. RTI grant funds may be used to purchase hardware and/or to pay for the acquisition of software.
Cash contribution
Indicate any cash contributions from university, industry or other sources, if applicable.
Use the Budget justification section explained under Attachments below to explain and justify each budget item and any contributions from other sources toward the purchase of the equipment.
Certification requirements
Before completing this section, consult the requirements for certain types of research.
Research involving humans: If you select Yes, you must provide your institution’s administration with the appropriate certification indicating that research involving humans has been reviewed and has received the required approval.
Research involving the use of animals: If you select Yes, you must provide your institution’s administration with the certification from the animal care committee at the institution that the experimental procedures proposed have been approved and that the care and treatment of animals is in accordance with the principles outlined in the Canadian Council on Animal Care (CCAC) guide.
Research involving human pluripotent stem cells: If you select Yes, or if through peer review the application is found to fall into this category and is recommended for funding, it will be forwarded to the Canadian Institutes of Health Research’s Stem Cell Oversight Committee (SCOC) to ensure compliance with
chapter 12, section F, of the Tri-council policy statement: Ethical conduct for research involving humans
(TCPS 2). The SCOC review is in addition to the normal review by local research ethics boards. Funding will not be released until approval has been obtained from the SCOC.
Research involving hazardous substances: If you select Yes, you must provide your institution’s administration with the certification from the biosafety committee at the institution that the laboratory procedures being used comply with the safety precautions necessary for the level of containment required by the research.
Environmental impact: For more information, consult NSERC’s guidelines on impact assessment.
Consult the research subject codes. A primary research subject code is required.
Consult the area of application codes. A primary area of application code is required.
Provide a maximum of 10 keywords that best describe your proposal.
You must revalidate your eligibility profile. Review your information and ensure it accurately reflects the details of your eligible position. If your position is not in the list provided, enter free-form text. Click on Save and validate.
In the Application Overview page, click on Attach to include each required document. Attachments are free form and must respect NSERC’s presentation standards and page limits, where applicable.
Important: You must preview all of your attachments in the research portal to ensure that the documents have been uploaded correctly and that the content is viewable. NSERC will not accept corrupt or protected files that cannot be opened or viewed.
Limit of four pages.
Refer to the selection criteria section of the Research Tools and Instruments grants program description, and address each of the criteria. The applicant prepares the proposal with input from co-applicants, as required.
Limit of two pages.
This section must contain only information pertinent to the budget and relationship to other research support.
Provide a detailed explanation and justification for each budget item identified in the Proposed expenditures page. Provide sufficient information to allow reviewers to assess whether the items requested are appropriate, including details on models and manufacturers.
In a table format like the one below, give a clear cost breakdown of the items requested indicating the subtotal(s), the institutional tax r ate, the total tax and, if applicable, the currency exchange rate(s) and the converted currency total(s).
Table template
Item | Quantity | Cost per unit in original currency | Exchange rate | Total cost in Canadian dollars |
---|---|---|---|---|
Subtotal: | ||||
Institutional tax rate (%): | ||||
Total tax: | ||||
Total cost: | ||||
Total confirmed from other source(s): | ||||
Total requested from NSERC: |
All proposed expenditures, including those taken from quotations, must be in Canadian dollars. To convert to Canadian currency, you must use an exchange rate consistent with the Bank of Canada rate at the time of application. Ensure that tax rates (i.e., applicable exemptions or rebates) used in the budget are consistent with the tax rates used by your institution. Failure to use the above described exchange rate and/or tax rate(s), or the addition of any other line item in the budget intended to cover fluctuations in cost, may result in a revised award amount.
Ensure that you include two quotations, when applicable. If you cannot provide the number of quotations required, provide a justification under a clear heading (refer to Quotations section below).
Relationship to other research support
You must provide sufficient information to enable the reviewers to assess the relationship between the equipment requested in this application and other relevant research funds held or applied for, including those of any co-applicants. These funds can include grants and contributions from funding agencies, organizations, the private sector, institution start-up funds, research chairs, the primary place of employment (for adjunct professors) and other institutional research support.
You must clearly demonstrate that the funds requested in the RTI application will be for expenses that are distinct from those covered by support (in kind or cash) from other sources. For funding applied for, you must demonstrate that there will be no duplication of funding for the same expense(s) by explaining how funds will be used if all applications are successful.
Two files with a size limit of 10Mb each.
You must provide two (2) recent quotations for any individual item(s) over $25,000 net* or for any system(s) to be purchased from a single supplier and costing over $25,000 net*. If the required number of quotations cannot reasonably be submitted, you must provide a clear justification in the Budget justification section.
The application may be rejected if the quotations or the justification are not submitted with the application.
*Net cost is defined as the purchase cost of the equipment after any discount from the vendor and before taxes, customs and importation fees, transportation and shipping charges, and assembly and installation costs
Include only major users (who frequently use the equipment) as co-applicants. There is no typical number of co-applicants.
From the Application overview page in the Invitations section, click on Manage invitations. Provide the email address and the last name of each co-applicant. An email will be sent to each participant with instructions on how to accept the invitation.
In addition to information that must be provided to the applicant for the proposal, co-applicants must accept the invitation as specified in the invitation email. In the research portal, complete the Eligibility profile, provide the number of hours per month to be devoted to the use of the equipment and upload your NSERC CCV.
A Submit button will be displayed once you have validated the information and uploaded your NSERC CCV. Select Submit to send your part of the application to the applicant.
Once co-applicants complete their portions and select Submit, the applicant will see the status of the co-applicant invitations change from Invitation sent to Invitation accepted and completed and a green check mark will appear in the Status column.
Note: Co-applicants (except those from the applicant’s institution) must advise the authorized officer of their organization that the applicant, or the applicant’s institution, will be seeking their authorized officer’s signature and agreement to the co-applicant’s participation before the application is submitted to NSERC.
The applicant and each of the co-applicants must submit a CCV:
Note: While the Canadian Common CV Web site is bilingual, you can only save your NSERC CCV in one official language at a time. For example, to save an English version of your NSERC CCV you must sign into your account using the English platform. To save a French version, you must sign in using the French platform.
Click on the Submit button at the bottom of the Application overview page. A pop-up message will appear. You will be required to extract and view your application to ensure that it is complete and that all relevant attachments extract properly. Note that the CCV will not appear in the extracted application. Save a copy of your application for your records. Once the confirmation box has been checked, click on the Submit button displayed in the pop-up message.
To complete the submission process, you will need to read and accept the terms and conditions by clicking on the I Accept button. You will receive a confirmation message on the web page, as well as a confirmation email.
When you submit your application, it is sent to your research administrator for approval and submission to NSERC. The status of your application will be changed to Received by administrator. Once your research administrator has approved and forwarded your application to NSERC, the application status will be changed to Received by agency.
To verify the status of your submission, return to the home page.
Note: The retention period in the research portal is three months after the deadline date.
NSERC does not require original signatures on applications or other documents submitted electronically using the research portal. User ID/password-based “signatures” allow applicants, supporting organizations and authorized institutional representatives—such as research grants officers, scholarships liaison officers and business officers—to “sign” and submit online applications and other documents to NSERC. Refer to the frequently asked questions in the program guide for professors for more details.
For applicants and co-applicants
Before you, as an applicant or co-applicant, can submit your application to NSERC or upload your NSERC CCV to an application, you must read and agree to the terms and conditions of applying that appear in a pop-up window during the submission process. It is your responsibility to retain a copy of the agreed terms and conditions for your records.
The “signatures” of the institutional authorities certify that:The “signatures” of authorized officers of other supporting organizations certify that the organization
If you are both the applicant or co-applicant and a principal of a collaborating organization, another senior official must sign on behalf of the organization.